Job Description
The Facility Manager reports to the contract manager and is responsible for overseeing all aspects of facility management across the two client sites.
Main Duties and Responsibilities:
* Continued Operation of the site Facilities encompassing all elements of Facilities Management including Buildings, Plant Equipment, Hard Services & Soft Services, etc.
* Continued management of routine preventative maintenance, testing and inspection schedules to ensure that the facilities are operating safely and efficiently.
* Maintain Operational Procedures, Preventive Maintenance Plans, Business Continuity Plans and Emergency Plans for Buildings and Utilities.
* Prepare documents to issue requests for tenders and management of tender process.
* Compare costs for required goods or services and deliver value for money.
* Project manage, coordinate, and supervise third-party contractors, including checking that agreed work has been completed satisfactorily and any deficiencies addressed.
* Ensure the buildings meet health and safety requirements and comply with relevant legislation.
* Assist the local site Facilities Coordinators in directing, coordinating, and planning essential central services such as reception, mail, cleaning, catering, waste disposal and recycling.
* Operate a Building Management System and related functions.
* Assist in planning best allocation and utilisation of space, resources and re-organising of premises.
* Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences.
* Support the local Green Teams/Energy Officers in achieving building environmental management objectives, including the identification and implementation of energy reduction and awareness programmes.
* Attend local Building Management Committee meetings and address actions arising.
* Support the local Safety Management Team in building management related matters.
* Attend the site premises Monday-Friday each week during office opening hours or other times as agreed to deliver general services as set out above.
* Being available to respond to emergencies as required.
* Provision of records management that maintains business continuity in relation to Facilities Management.
* Various ad-hoc tasks as they arise.
Person Specification
To be considered for this role you will have:
* Experience in facilities management or building services industry/consultancy.
* Expertise or familiarity with M&E, HVAC and refrigerated equipment.
* Familiarity with Building Management Systems.
* Experience in project management and overseeing the work of external contractors.
* A dynamic approach to achieving continuous improvement.
* Experience in building environmental/energy efficiency.
* Excellent listening, oral, written and presentation skills.
* Strong interpersonal, relationship-building and negotiation skills with a solid track record for developing internal and external relationships.
* Strong IT skills, including good working knowledge of suite of MS Office applications (essential) and relevant facility management software, such as AutoCad.
* A flexible attitude with a 'can do' work ethic and excellent problem-solving skills.
* Proficiency in the English language with excellent customer service and communication skills.
Qualifications and Experience
You will need to have:
* A relevant 3rd level qualification (e.g. Building Services Engineer, Facilities management or equivalent).
* Experience in tendering for services and project/contract management.
* 3-5 years' experience in a similar role.
* Previous experience in a hands-on M&E role.