HR Administrator
The Role: Trinity Care is a dynamic fast-paced organisation in the Healthcare Sector.
We are looking to recruit a strong HR & Recruitment Administrator with the ability to work under the direction of the HR team to support the HR function and our 12 Nursing Homes around Ireland.
There will be a requirement to travel to our Nursing homes within the group from time to time.
The successful candidate should possess a full clean driving license.
Key Responsibilities:
* Working with the HR team to ensure an effective administrative service is provided to the Trinity Care homes.
* HR Administration Duties
* Recruitment & Onboarding
* Creative and upkeep of a catalogue of Job Descriptions for the various roles in the organisation.
* Posting jobs as and when required.
* Work closely with our Talent Acquisition specialist to help screen CVs and arrange interviews for various vacant roles throughout the company.
* Support the onboarding process of new staff which includes, work permit applications, garda vetting, obtaining relevant compliance paperwork from new hires and any other associated duties.
* Reference Checking new hires.
* Compliance, File Generation & Maintenance
* Create new employee files ensuring all standards are met in line with HIQA requirements.
* Handover completed file to homes when new starter arrives.
* Monitor Visa/Work Permits across all homes reminding HR admins to ensure every staff member has a valid visa or permit.
* Work with the HR admins in the homes to ensure all aspects of compliance requirements are up to date.
* This may require occasional review of employee files in the homes and chasing up documentation requirements.
* Ensure all relevant overseas documentation is received on time prior to the candidate arriving into the country and pass all necessary information over to the Home Administrators.
* Support overseas staff with finding accommodation upon arrival to Ireland.
* Training Support
* Work with the HR admins in the homes to ensure all required trainings are up to date
* Assist admins with scheduling of training scheduling between homes
* Payroll Support
* Understand and support the payroll process in the homes to act as a back up for annual leave purposes.
* Work with admins in the homes on collating various KPIs and information as required for the HR Director.
* Monthly reporting for the Management team meetings on various HR related information.
* Other Support
* Support investigation meetings, provide template letters to Directors of Nursing and Assistant Director of Nursing, type minutes of HR meetings, and other general administrative support as required.
* Variety of other administrative duties as assigned by the HR Director.
Qualifications/Skills:
* Prior experience as a HR Administrator is a must.
* CIPD qualification is an advantage but not essential.
* Strong interviewing skills
* Experience in a Nursing Home or similar environment would be a distinct advantage but not essential.
* Ideal candidate must have the ability to multi-task, excellent time management skills, and work in a fast-paced environment.
* Strong Computer/IT skills, ability to adapt easily to new systems.
* Excellent Planning and organisational skills.
* Well-developed interpersonal and communication skills.
* Full clean driving license is required for the role as some travel to Trinity Care homes may be required.