PLEASE COMPLETE THE APPLICATION FORM FULLY, CV'S ARE NOT ACCEPTED
Principal Duties and Responsibilities The position of Grade VII encompasses both managerial and administrative responsibilities which include the following:
Financial Preparation of monthly and annual management accounts and reports, including budgets. Identify and explain monthly/yearly variances pay, non pay and income. Preparation of budgetary information. Completion of monthly/quarterly financial projections. Management of Patient Accounts and other finance Staff. Ensure that appropriate Financial Governance and Internal Financial Controls are in place. Management of processes and resources associated with income, pay and non pay. Mapping all finance related processes and establishing operating procedures. Participate in the development of key performance indicators in conjunction with the Manager.
Provision of information for Annual Financial Statements ensuring compliance with Accounting Standards and responding to queries from Controller and Auditor General on the Annual Financial Statements.
Overview of annual specialty costing/PLC returns including the development of processes for data capture, extraction and upload Liaise with the Healthcare Pricing Office (HPO) in clarifying and finalising the submission of the annual specialty costing return as required Reviewing and implementing National Financial Regulations, Revenue Taxation Guidelines, Prompt Payment Act, RCT and Withholding Tax Payments ,Procurement Regulations Overview of the VHI MOU Agreement on claims submission, recoup deadlines, estimates process and support to staff involved Overview of Income generation and collection Lead meetings with health insurance providers to ensure income is maximised and issues resolved in a timely manner Implementation of recommendations from Internal and External audit reports Ensure appropriate financial controls and information is available to the Hospital Management Team and to the HSE Dublin & South East Health Area on a regular basis to enable effective and efficient decision making for service delivery.
Deputise for Hospital Finance Manager as required.
Assist with Value for Money and income generation initiatives Review expenditure /revenue trends and liaise with Clinical Managers to identify causative factors Provide education and advice to senior managers, clinicians and clinical managers on interpretation and application of Income & expenditure, National Finance Regulations, Revenue Taxation guidelines and Procurement Provision of data for FOIs/PQs/Media queries in relation to Finance Partaking in the rollout and/or upgrade of financial and information systems.
Ensure that all relevant legislation, accounting standards and policies, procedures and guidelines are achieved. Other duties consistent with the role and as directed by the Finance Manager or nominated lead. Maintain Professional standards including data confidentiality.
The incumbent is expected to work with minimal supervision, demonstrating leadership and sound judgment in managing allocated portfolios Complete all mandatory training as deemed necessary by the hospital.
Participate in the workplace induction of all new staff as appropriate.
Human Resources / Supervision of Staff Supervise and enable other team members to carry out their responsibilities, ensuring appropriate delegation of responsibility and authority.
Review the conduct and completion of assignments of staff in accordance with the operational plan and expected quality standards. Keep in touch with workloads of staff members to gauge levels of wellbeing and morale in the team. Manage the performance of staff, dealing with underperformance in a timely and constructive manner.
Engage in the HSE performance achievement process in conjunction with your line Manager and staff as appropriate Conduct regular staff meetings to keep staff informed and to hear views.
Create and promote a positive working environment among staff members, which contributes to maintaining and enhancing effective working relationships with other teams and disciplines.
Solve problems and ensure decisions are in line with local and national agreements. Identify and agree training and development needs of team and design plan to meet needs. Pursue and promote continuous professional development in order to develop leadership and management expertise and professional knowledge. Service Delivery and Service Improvement Promote and participate in the implementation and management of change.
Proactively identify inequities / inefficiencies in service administration and implement solutions to improve service delivery, in line with legislation and benchmarking against best practice structures.
Maintain a good understanding of internal and external factors that can affect service delivery including awareness of local and national issues that impact on own area of work.
Embrace change and adapt local work practices accordingly by finding practical ways to make policies work, ensuring team knows how to action changes.
Encourage and support staff through change processes.
Standards, Regulations, Policies, Procedures & Legislation Contribute to the development of policies and procedures and ensure consistent adherence to procedures and current standards within area of responsibility Effectively discharge the day to day operations, including compliance with HSE Financial regulations and all HSE policies and procedures Maintain own knowledge of relevant policies, procedures, guidelines and practices to perform the role effectively and to ensure standards are met by own team Maintain own knowledge of relevant regulations and legislation e.g.
HSE Financial Regulations, Health & Safety legislation, Employment legislation, FOI Acts, GDPR Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards and other standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc.
and comply with associated HSE protocols for implementing and maintaining these standards Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time and to contribute to the development of the post while in office.