Position Title: Facilities Coordinator
Location: Client Site, Reporting to Contract Manager.
Overall Purpose of the Job
The successful candidate will accurately and efficiently manage and co-ordinate aspects of various Facilities Management Contracts. They will work closely with an existing team headed up by a contracts manager, ensuring the smooth running of these contracts which include Facilities Management, Hard and Soft Services, staff management, adhoc projects and back office administration (updating CAFM, KPI deliverables, reporting).
Main Duties and Responsibilities
* Assist in executing duties as outlined on PPM and reactive Work Order requests.
* Ensure timely execution of all Work Orders within permitted parameters.
* Evaluate Key Performance Indicators and escalate known issues to account manager.
* Review and approve sub-contractor invoices and verify works done.
* Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
* Coordinate all contractors attending site and ensure relevant documentation is in place prior to work commencing.
* Maintain consistent compliance with companies Health, Safety & Quality policies and procedures.
* Manage utilities, monitor consumption levels and maintain records.
* Manage stock levels, maintain sufficient cleaning chemicals and consumables.
* Ensure high standards of cleaning are maintained at all times according to company policy.
* Manage Asset register, recording damaged FF&E and reporting promptly.
* Record and report any accidental or wilful damage promptly.
* Manage Time and Attendance records, Annual leave requests, sick leave and staff queries.
* Manage staff training through Human Focus.
* Represent Apleona as an ambassador.
* Ability to work under pressure to tight deadlines.
* Flexible approach to work required.
* Provide accurate monthly reports on staff issues, PPM's and reactive works.
The Ideal Candidate
* Excellent interpersonal and communication skills.
* Solution minded with ability to work independently.
* Understanding of safe working practices and health and safety legislation.
* Ability to work well in a team environment while exercising own initiative in problem solving.
* Well-organised, capable of prioritising own work.
* Flexible, Honest and reliable with high motivation level.
Qualifications and Experience
* Experience coordinating Hard and Soft Facilities Services.
* Experience in managing people.
* Experience with KPIs and client interactions.
* Possession of a qualification in Facilities Management or suitable business or technical field.
Garda Vetting required for this role.