Job title: Assistant Front Office Manager
Reports to: Front Office Manager
Salary: €34,000 per annum
Your role is defined in terms of these values, as shown below:
COMMITMENT to the PASSIONATE PURSUIT OF PERFECTION:
Every team member is expected to strive for the 'Passionate Pursuit of Perfection' to ensure that the hotel guest's comfort and satisfaction is catered for in a friendly, helpful, efficient and personalised manner.
SCOPE OF WORK:
To ensure the smooth running of all aspects of front office.
To ensure room sales are maximised.
To ensure an efficient and personalised service is offered to all guests in line with Trigon Hotel Group procedure brand service standards.
Assume overall responsibility for the Front Desk in the absence of the Front Office Manager.
MAIN DUTIES AND RESPONSIBILITIES:
1. Ensure day & night teams synergise & work together as one department.
2. Cross train employees to work on both days & nights.
3. Recruitment of staff for the Front Office on an ongoing basis, to maintain the talent bank.
4. To develop, motivate and carry out one-week reviews, job chats & Performance Review of all Front Office Staff.
5. To oversee and implement all staff training within Front Office and to ensure that signed training records are kept.
6. To maximise room sales always and ensure that all Front Office staff are focused on the team's sales objective.
7. To set monthly incentives and targets for all Front Office staff and feedback results.
8. To ensure all Trigon Hotel Group Health & Safety policies are adhered to.
9. To ensure that all tasks carried out by Front Office staff are carried out to the required standard.
10. To make recommendations to the Front Office Manager and Deputy General Manager regarding any new standards/procedures within the Front Office that may be required.
11. To prepare the rota for all Front Office staff and to forecast weekly wages.
12. To ensure the security of cash/float/safety deposits within the department.
13. To complete all company control documentation, banking and daily business.
14. To have a complete understanding of all aspects of Night Audit operations and carry out on an intermittent basis.
15. To report any comments, complaints and compliments to the General Manager.
16. To ensure a high level of personal/work cleanliness and hygiene within the department.
17. To ensure all duties are carried out in a safe manner regarding the Health & Safety/welfare of themselves, other members of staff, guests, or any other persons on Hotel's premises.
18. To adhere to the Company's code of conduct.
19. To report any thefts, breakages, damage or hazards.
20. To carry out any other reasonable request made by the management or Hotel guests.
21. It is a requirement of the Hotel and Company that employees avail themselves to training and communication meetings as required, for which notice will always be given.
22. Monitor & control holidays & lieu time monthly.
23. Regularly review SoP Manuals.
24. Management of absenteeism.
25. Host monthly departmental meeting according to Trigon Hotel Group meeting criteria.
26. Responsible for correlating & internally publicising guest feedback.
27. Proactive customer relations.
Benefits:
* Competitive rate of pay.
* Relocation Assistance.
* Access to our Company Pension Scheme.
* Death in Service Benefit.
* Employee referral bonus.
* Friends & Family discounts across our restaurants.
* Special rates in our hotel accommodation.
* Paid internal and external training days.
* Access to Trained Mental Health First Aiders.
* Team Member Social & Wellbeing Events.
* Team Member Annual Awards, Service Recognition, Monthly Team Member of The Month.
* Meals on Duty.
* Assistance with Leap Cards.
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