Our client, a not-for-profit organisation based in West Dublin, is seeking to hire a Corporate Governance Administrator for a permanent full-time position with excellent hybrid work options.
This role provides high-quality comprehensive administrative support to the Company Secretary Function, Head of Corporate Governance, Boards, Committees and Senior Leadership Team. This role reports directly to the Deputy Company Secretary, offering an exciting opportunity.
Key Responsibilities
* Provide general and high-level administration support to the Company Secretarial Function, including tasks such as diary management, preparation for meetings, and organising meetings.
* Support meeting annual compliance obligations, including CRO, RBO, and Charities Regulator filings.
* Assist the Company Secretarial Function with preparation and compilation of official Board Packs.
* Communicate with internal and external stakeholders (Directors, funders, HR, Internal Audit, Property, Finance, Business Development, Quality & Governance) regarding administrative queries relevant to the work of the Company Secretarial.
* Prepare statistical information to ensure efficient query resolution and delivery of requirements in line with internal/external stakeholder needs.
* Schedule Board and Committee Meetings and related arrangements, as well as facilitate site visits for Board Directors.
* Responsible for scanning, filing, and organisation of documentation and filing systems, along with circulation of received correspondence.
* Assist with Board Meetings and drafting of Agendas, Minutes, and Reports as required.
* Support document execution by ensuring high-level review of legal/company secretarial documentation.
* Take ownership of general office administration/management, orders, and invoice accountability to ensure an efficiently run function, delivering any other ad hoc administration tasks required by the Company Secretary.
* Facilitate site visits for directors to attend sites across the country and other ad hoc off-site events.
Requirements
* Strong proficiency in Microsoft Office.
* Minimum five years' experience in a comparable or senior administrative role, demonstrating ability to deliver in a time-sensitive and deadline-oriented environment.
* Experience with digital platforms.
* Experience in Diary Management.
* Excellent planning, organising, and prioritising skills.
* Able to balance and prioritise tasks, working on own initiative.
* Scheduling and organising room set up for board meetings/committees.
* High level of integrity when meeting external guests/clients.
* Strong attention to detail.
* Able to challenge when appropriate.
* Strong communication skills, both written and oral.
* Hardworking, ambitious with a flexible approach to work.