Position Description
Within the ESB Group, ESB Trading is a leading Irish wholesale energy trading business, active in both the Irish and GB energy markets as well as European commodities markets delivering delivers essential asset optimisation services, risk management and wholesale market access solutions. We are currently seeking to recruit an Assistant Shopper to assist the teams across ESB Trading in procuring goods and services, achieving best value for money, while ensuring compliance with statutory regulations, internal procedures, and the code of ethics.
Excellent communication skills are required for the role. The ability to support and work effectively with staff at all levels within and outside of the organisation is essential.
Key Responsibilities
The key responsibilities include the following:
1. Managing and supporting the prompt payment of invoices.
2. Provide SRM shopper support which includes setting up carts in line with WBS. structures and ensuring appropriate approvals are in place. Responsible for goods receipting invoices on these carts when appropriate approval has been received.
3. Managing SRM workflow and follow up on all supplier queries including invoice processing queries with the Invoice Processing Team in Waterford and payment queries with the Finance Operations Payments team.
4. Submitting new Vendor requests through the SAP Portal and engaging with the Finance Operations Master Data team regarding SAP Vendors.
5. Coordinate and manage the non-centralised payments process through the various channels ensuring correct governance measures are adhered to throughout.
6. Assist with monthly billing and liaising with the OTC team in Finance Operations.
7. Supporting ESB Trading Managers with monthly and year-end financial forecasting.
8. Setup of annual Contracts (tech approval, SPE and purchase approval).
9. Create Purchase Orders from approved contracts created from above documents.
10. Assist with tendering processes including reviewing financials of contracting entities as part of their Pre-Qualification Questionnaires.
11. Assist with ad hoc queries including tracking and monitoring project expenditure and exploring issues as they arise.
12. Identifying areas for process improvement.
Knowledge, Skills and Experience
Essential
13. 2-3 years’ experience in similar role.
14. Excellent communication, interpersonal and reporting skills.
15. Strong level of proficiency on MS Office Applications in particular Excel, Outlook and Word.
16. Good numerical & analytical skills.
17. An ability to act independently working to solve problems and implement solutions.
18. Highly motivated – be able to work on their own initiative and as part of a team to deliver high quality of work to tight deadlines.
19. A good understanding of basic accounting and invoice processing processes
20. Strong attention to detail.
21. Adopt a Quality approach in all dealings to the management of data and records
22. Knowledge of Corporate IT systems.
23. Good judgement and decision-making skills.
Desirable
24. Familiar with SAP SRM and FMIS systems
25. Knowledge of ESB’s organisation structure and Group Procurement procedures
26. A willingness to commit to internal and external training as required.
Qualifications
Essential
27. A qualification in finance, or similar work experience, would be advantageous.