Job Description
Overview
PM Group is a leading International engineering, architecture, project and construction management firm. With a network of offices in Europe, Asia and the US and a multi-discipline team of over 3,700 people, we deliver complex, capital projects in the life sciences, food and beverages, mission critical/ICT, advanced manufacturing, energy and environmental sectors.
Our Vision
To be a highly valued and creative delivery partner, building a more sustainable world with our clients. To do this, our people are key and you can play a part.
We are currently adding to our site team in Tipperary, hiring for a Maintenance Administrator.
We welcome applications from individuals returning to the workforce after an extended career break (more than two years).
Responsibilities
General Administrative Duties
1. Prepare for Tier meetings, including safety moments, holiday trackers, and dashboards.
2. Update and maintain organizational charts for all CQV partners.
3. Maintain email circulation groups.
4. Coordinate site visitor appointments, vendors, and other tasks.
5. Collate information for newsletters.
6. Prepare storyboards.
7. Manage holiday trackers.
8. Ensure office supplies are available as needed.
Supporting Resources/New Starters
1. Organize interviews and assist candidates during their on-site visit.
2. Organize safety inductions and onboarding for all members of the Commissioning, Validation & Qualification (CQV) team.
3. Set up printer access and CAR passes.
4. Organize and manage training curriculum.
5. Assist with arranging hotel accommodation for team members relocating to Limerick for execution phase of the project.
6. Support new starters with IT issues.
Safety Duties
1. Document attendance records at safety toolbox talks and similar events.
2. Track Safepass and ensure all members have a valid Safepass.
3. Ensure everyone working in the CQV team reads and understands, and signs off on, the Health & Safety plan.
4. Track hours expended by the team on-site and submit weekly reports.
5. Share all safety communications with CQV teams.
Doc Control Duties
1. Control FAT (Factory Acceptance Test) documentation.
2. Project filing, scanning, etc.
3. Support vendors where required for scanning and filing of documentation.
Qualifications
To apply for this role, you will need:
1. A minimum of 3 years in a professional office environment with a background in administration.
2. Excellent communication and interpersonal skills.
3. A friendly, positive, and flexible attitude to work.
4. An excellent ability to work independently.
5. Strong multi-tasking and prioritization skills.
6. Excellent computer skills (Word, Excel, PowerPoint, Visio).
7. Knowledge of SAP would be an advantage.
Why PM Group?
As an employee-owned company, we are inclusive, committed, and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy.
Inclusion and Diversity are core to our culture and values. We commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents, and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.
PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.