Job Title
Administrative Support Role for EMEA Team
Provide administrative support to a team of 50+ people based in EMEA, fostering a collaborative environment.
Key Responsibilities
* Schedule Leadership Team meetings and events, ensuring accurate attendance records and follow-up on actions discussed.
* Arrange travel, visa support, and book meeting rooms as required.
* Prepare and submit expense claims, adhering to established procedures.
* Support procurement processes, including Purchase Orders, contract uploads, and single payment requests.
* Coordinate logistics and formatting for large events, such as All Hands meetings and team offsites.
* Manage end-to-end logistics for Team Morale events.
* Assist with new hire onboarding, providing device setup, orientation, and organizational chart updates.
* Liaise with the Retail Estate & Services team to resolve workspace issues.
Requirements
* Proven work experience in a fast-paced environment.
* Excellent judgment, tact, diplomacy, integrity, and professionalism in all transactions.
* Ability to work independently, prioritizing tasks with high accuracy and attention to detail.
* Action-oriented individual with exceptional project and time management skills.
* Flexibility and adaptability in managing significant change and responding to unexpected situations.
Competencies
* Minimum 3 years of demonstrated successful work experience as a Personal Assistant or Group Admin.
* Proficiency with Microsoft products, including Outlook, Microsoft Office, and Microsoft Teams.
* Strong planning, organizational, and problem-solving skills.
* Highly motivated and flexible individual with ability to work under pressure and meet deadlines.
* Effective verbal and written communication skills.
* High level of integrity, confidentiality, and discretion.