On behalf of Horizon Therapeutics, we are currently seeking an Executive Assistant to join their Waterford manufacturing site on a permanent basis.
Position Summary:
The Executive Assistant role requires strong initiative, and the ability to effectively prioritise and handle a diversified workload in a confidential and sensitive manner. This position is located at the Waterford manufacturing plant and reports to the VP of Manufacturing & Site Lead.
Responsibilities:
* Focal point of contact for the VP Manufacturing & Site Lead and SLT within a busy manufacturing environment.
* Provides comprehensive support services to the VP Manufacturing & Site Lead, as well as to the SLT that ensures a professional, responsive, and effective experience within the organisation as a whole.
* Event management - key visits, off-sites, etc. Thorough end-to-end coordination of such events ensuring every detail and preparedness is as it should be to realise desired outcomes.
* Governance - provides support to the efficient execution of the site's day-to-day business. Maintenance of visual reporting (KPIs), risk profile, action & decision logs, meeting minutes, monthly communications, steering meetings, etc.
* Preparation of reports and presentations with a very high standard of compilation & accuracy.
* Headcount management & reporting - maintains Waterford headcount overview for monthly reporting.
* Coordinate with the Facilities/Engineering teams on-site regarding events both on and offsite.
* Act as a Waterford counterpart for administration teams based in Dublin, the US and Germany.
* Provides sophisticated calendar management to the SLT. Prioritises inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements.
* Responsible for managing the SLT travel arrangements and travel expense management. Processes and submits expenses accurately and timely ensuring compliance at every step.
* Communicates routinely with other Horizon sites to ensure appropriate coordination of executives' schedules and activities.
* Supports various day-to-day administration needs of the SLT.
* Assists with the recruitment & onboarding for new team members.
* Supports work to maintain and promote the Horizon culture in Waterford.
Qualifications and Skills Required:
* 15+ years industry experience with 5+ years of proven success supporting site lead & senior team in a fast-moving environment.
* Biopharma industry experience preferable.
* Advanced proficiency in Microsoft Office suite, including PowerPoint, Excel, etc.
* Displays excellent communication and interpersonal skills.
* High professionalism, organisation, and detail-orientation.
* Ability to handle sensitive and confidential information discreetly.
* Enjoys working in a collaborative environment.
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