About the Role
We are seeking a highly motivated and experienced Senior Executive Assistant to provide comprehensive support to the CEO of our leading FMCG company.
Key Duties:
* Provide full administrative support to the CEO, ensuring smooth and efficient day-to-day operations.
* Proactively manage the CEO's busy schedule, including scheduling and coordinating internal and external meetings.
* Arrange all travel and associated logistics, including flights, accommodation, and ground transportation.
* Prepare reports, presentations, and other essential documents to a high standard.
* Liaise effectively with internal and external stakeholders, building and maintaining strong professional relationships.
* Manage invoices, raise requisitions, and ensure timely approvals. Maintain accurate and comprehensive filing systems.
* Assist with the CEO's performance reviews and professional development initiatives.
* Submit and manage the CEO's monthly expenses. Liaise with suppliers and internal departments.
* Provide administrative support to other Executive Assistants within the organization as needed.
* Assist in sourcing venues and coordinating logistics for conferences and large business meetings.
* Ensure all paperwork requiring CEO approval is processed efficiently and returned promptly.
Requirements:
* 7+ years of experience in a fast-paced Senior Administrative or Executive Assistant role.
* Previous experience coordinating a high volume of travel
* Proven ability to adapt and thrive in a dynamic and evolving environment.
* Full working authorisation in Ireland
* Track record of delivering high-quality results within tight deadlines.
* Excellent organizational and planning skills with the ability to prioritize effectively and adapt to changing priorities.
* Strong drive, enthusiasm, and a positive, solution-oriented mindset.
* Exceptional interpersonal and communication skills with the ability to build and maintain strong relationships at all levels.
* A self-starter with the ability to work independently and collaboratively within a team.
* Resilient and able to maintain composure under pressure.
* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).