TTM Healthcare are proud to partner with our client in the Public Sector
to recruit a Grade IV Assistant Staff Officer to join their team in January.
3 month initial temporary contract.
Monday - Friday 9am - 5pm, 35 hours per week.
Based in their offices in Killarney 4 days per week and in Tralee 1 day per week.
Professional:
* Oversee daily operations to ensure efficiency.
* Keep updated on relevant procedures, practices, and laws to ensure high standards are met.
* Organise and secure all records properly.
* Use technology to maintain high-quality work and adapt to ICT advancements in administration.
* Maintain confidentiality.
* Plan and organise departmental work.
* Meet deadlines for time and attendance entries.
* Stay informed about relevant legislation, regulations and guidelines.
* Communicate effectively to improve service delivery.
* Provide backup for other Time and Attendance Super-users.
* Work as part of a respectful team.
Personnel:
* Ensure staff understand and follow policies and procedures are well documented.
* Support high-quality documentation (reports, correspondence, etc.) by monitoring and reviewing team work.
* Supervise and support staff well-being when applicable.
* Manage attendance and absenteeism when applicable.
* Promote a workplace culture of diversity and respect.
* Foster leadership and motivation for good staff relations and performance.
* Maintain records of attendance, statistics, and other requested information.
Education and Training:
* Continuously develop personally and participate in team training and learning.
* Complete all required training.
* Arrange induction and training for staff to enhance skills, including workplace placements if needed.
* Provide supervision and support staff development where applicable.
* Participate in performance reviews, identifying improvement areas and creating action plans.
* Ensure policies and procedures are in place for all areas.
Health & Safety:
* Follow and help develop policies, procedures, and safe practices, adhering to relevant laws and standards.
* Be familiar with Health Information and Quality Authority (HIQA) standards, including those for child protection and care, and follow protocols.
* Support and participate in sustainability initiatives, such as energy, water, and waste reduction, to improve service efficiency.
Essential Requirements:
* Have satisfactory 2 year experience as a minimum Clerical Officer with Tusla, the HSE or within other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38/39 of the Health Act 2004 or within a body that provides services on behalf of Tusla under Section 56 or Section 59 of the Child and Family Act 2013.
* Proficient in Microsoft Office - Word, PowerPoint and Excel.
* Excellent organisational skills and attention to detail.
#J-18808-Ljbffr