Department: Legal
Location: Shannon
Description
Role Purpose
The successful candidate's primary responsibility will be to assist and work closely with the other members of the legal team (including transaction, company secretarial, and insurance) in the administrative duties of the Legal Department.
Role Responsibilities
* Administration, maintenance and primary support of electronic legal document databases to include sorting, scanning, indexing and filing of transaction files (bibles) and other legal documentation and follow up with original documents.
* Contracts administration including creation and update of all transaction files (bibles).
* Distribution of transaction documentation to joint venture partners, customers, sales representatives, external legal counsel and personnel from other departments.
* Maintaining general legal files, company and group spreadsheets and databases.
* General administrative duties from time to time as required to include electronic and hard copy file set up, couriers, archiving etc.
* Working with existing compliance team on:
o KYC due diligence, watch list screenings and trade route due diligence.
o Compliance reporting and management of compliance policies and procedures.
o Monitoring laws, assisting on staff compliance training and assisting on general compliance and related matters.
Skills & Experience
Essential
* Business, Compliance or Legal related qualification.
* MS Office proficiency – Word, PowerPoint & Excel as well as knowledge and understanding of CRM and cloud-based systems preferred.
* Excellent time management skills and extensive file management experience.
Competencies
* Excellent organisational skills, ability to organise documents (paper and electronic) in a structured fashion within short timeframes and the ability to complete tasks efficiently.
* Good communicator.
* Excellent interpersonal skills and the ability to work within a small team under own initiative in a busy environment.
* High attention to detail and risk awareness.
#J-18808-Ljbffr