Job Summary:
A highly organized and enthusiastic Personal Assistant (PA) is sought by Link Personnel to join the Tax Department of a Top Tier Law Firm representing leading domestic and international clients. This opportunity offers great variety, including billing and travel management, business development support.
The Role
This role provides comprehensive secretarial support, ensuring smooth and efficient operations within the department. A proactive individual who thrives in a collaborative environment and enjoys engaging with diverse people across the organization will excel.
Key Responsibilities:
* Managing monthly invoicing, ensuring compliance with client requirements.
* Collaborating with Credit Control team to handle invoicing queries and outstanding payments.
* Assisting with client onboarding, preparing Letters of Engagement, and maintaining electronic files.
* Producing accurate emails and documents with high attention to detail.
* Coordinating travel and accommodation arrangements for partners and team members.
* SUPPORTING BUSINESS DEVELOPMENT INITIATIVES AND RELATED ADMINISTRATIVE TASKS.
* Handling diary and email management, proactively addressing necessary actions.
* Arranging and managing MS Teams conference calls.
* Processing expenses for allocated staff.
* Creating and coordinating professional PowerPoint presentations.
* Collaborating with IT to organize meetings and seminars.
* Updating and managing lawyers CPD records.
* Maintaining and managing the Client Relationship Database.
Requirements:
* At least 6 years of experience as a Legal PA, supporting senior staff in a professional services setting.
* Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with document management systems like iManage.
* A post-secondary qualification or significant relevant work experience may be considered.
* Exceptional organizational skills, keen attention to detail, and accuracy.
* A high level of integrity, discretion, and trust when handling confidential information.
* The ability to work independently and collaboratively as part of a team.
* An adaptable approach to work, with a willingness to support various partners and team members.