Job Title: Document Controller - Construction Projects
About the Role:
We are seeking a highly organized and detail-focused Document Controller to join our growing multi-disciplined engineering and construction team. As a key member of our high-performance team, you will play a crucial role in ensuring all project systems and records are correctly created, stored, and maintained.
Responsibilities:
• Work closely with the project manager to ensure accurate management and control of data and construction project activities.
• Coordinate and control all project activities and data.
• Download new project information from the projects share file system as it becomes available.
• Maintain the site drawing register, remove, stamp, and file superseded drawings, and update the FTP server with new information.
• Log and track outgoing RFI and design team queries, incoming responses, and record and issue site meeting minutes.
• Ensure smooth flow of information for all site staff and relevant sub-contractors.
• Update live drawings, specifications, and schedules on the server and maintain registers.
• Support the Project BIM/CAD team with drawings administration and create and maintain access registers.
• Comply with GDPR rules and systems at all times and ensure checks are completed for compliance with latest building regulations and relevant design codes.
• Proactively keep information secure and comply with the Kirby Information Security Management System (ISMS).
Requirements:
• 2+ years' experience in a similar Document Control position from an engineering or building services background.
• Computer skills course such as ECDL or similar.
• Good understanding of MS office package.
• Familiarity with inbound call handling systems.
• High level of attention to detail, excellent organizational skills, prompt resolution, and issuance skills.
Desired Competencies:
• Flexible and able to adapt.
• Decisive and action-oriented.
• Good communicator and influencer.
• Team player with results-driven approach and business awareness.
• Excellent planner and organizer.