ABOUT THE ROLE
Safe Events Global is an event company specialising in Crowd and Event Safety.
Simply put, we are event people who specialise in safety. On ALL our shows, we do safety. On SOME of our shows we do safety and a whole lot more - like a ‘typical’ event company.
We work strategically, tactically and operationally. We consult on large-scale festival and event projects while also providing on-site Event Safety Advisors and Crowd Safety Advisors to deliver on plans we’ve helped to develop.
We are all about #enablingcreativity.
We understand our role in realising ambitious, creative events and those are the ones on which we enjoy working most.
We are the ‘figure it out’ safety people.
We focus on people + process. We have a Digital Operations Department that builds platforms and tools to aid us in delivering our service for clients. We look to pair the best H&S teams with best-in-class digital systems to ensure successful delivery each and every time.
We operate primarily in Ireland and the Middle East currently, with our Global HQ being in Dublin while we have an office in Riyadh, Saudi Arabia also. Just over half of our full-time team is based in Ireland, with the balance based in the UK and the Middle East.
We are not your typical safety company or professional services company.
We work in a fun, vibrant and creative industry - and we love that.
As a PM here with us you will:
* Contribute to and embrace the living and evolving internal culture of the business and the ‘Safe Events Way’ of delivering successful projects and doing our work.
* Plan and deliver internal business projects - such as documentation, (i.e. manuals, plans, policies and procedures) and systems etc.
* Plan and execute external client requirements - including scope, scheduling, staffing, documentation, and budget compliance - using strong stakeholder management and communication skills.
* Leading internal and external teams from the initial conception of the project / event to its successful completion.
* Contribute input / advice internally and externally to ensure successful delivery of projects.
* Coordinate with other stakeholders, event managers and team members to ensure that all aspects of the event / project are running smoothly.
* Needs to balance creativity with logistics, financial planning, vendor coordination, and administrative duties to ensure client requirements are executed accurately and efficiently.
* Excel at multitasking and balancing big-picture concerns like venue and contractor selection with key details and minutiae, effectively utilising resources and personnel to stage large-scale and small-scale events.
* Commune with vendors to ensure that they are aware of any issues or changes that may affect their tasks.
* Manage budgets, including expenses related to the event / project.
* Provide support to management and other internal functions and departments to ensure successful attainment of internal or client goals.
* Prepare detailed schedules for all event activities and manage team members who will be involved in the production of the event.
* Be proficient in creating detailed agendas, project plans, and supporting documentation such as policies and procedures as required - guidance and templates will be provided to assist you.
* Produce project / event reports and contribute to broader business reporting initiatives.
* Coordinate with other departments / stakeholders to ensure that all logistics are in place for the event / project.
* Conduct initial planning meetings internally and / or with clients to establish goals for the event and develop a budget estimate and timeline, as applicable.
* Produce reports for internal and external use.
* Actively engage with the wider Project Management Team - ask questions, share information, and lean on your peers for guidance and support to ensure strong collaboration and consistency across projects.
Who the right person might be:
* You will have 3+ years experience of leading on delivery of event projects.
* You might have project management qualifications such as PMP or Six Sigma.
* You’ll be comfortable engaging with clients and suppliers, directing teams and resources and managing budgets and delivery.
* You’ll likely be Dublin-based, or closeby, to facilitate you being in our Dublin office a minimum of 3 days a week.
* You will be required to spend extensive time in the office during your probation as you integrate with our people + process.
* You need to be able to communicate effectively with clients, team members and other stakeholders, as well as manage relationships and expectations.
* You need to be able to explain project details, answer questions and provide feedback.
* You also need to be able to communicate in a way that is clear and easy to understand.
* You have an interest in the world of Event & Crowd Safety, you may have qualifications or experience already, but you are open to work in this industry and continue to learn as you go.
Operational Hours:
Generally speaking, we are operational from 09:00 to 17:00 daily, Irish time. We are flexible, with some remote team members matching operational hours when we are on international events, other team members working different hours to avoid traffic coming into the office etc.
At times, this is an event-specific role, where you will potentially be required to work nights, weekends, and / or public holidays as projects necessitate to ensure delivery, with compensation commensurate with the on-event role and time involved. The role requires attending on-site deployments, sometimes at locations not easily accessed by public transport—access to your own vehicle or personal mode of transport is considered an operational necessity.
We have learned that our Project Managers spending time together in our Dublin HQ a few times a week works very well for us and our clients. The Project Management Team also works together to ensure there is always a minimum PM presence in the office each day.
Salary:
The salary for this role starts at €45,000–€50,000 per year, with flexibility to offer more for the right candidate based on the experience, skills, and value you bring to the business.
What we offer beyond salary:
* 25 days holidays per year
* Flexibility & remote working (over 50% of our current full-time team is remote)
* Company Pension
* Healthcare
* Employee Assistance Programme
* ‘Doing Good’ allowance (choose a cause for us to support financially or with time and expertise etc.)
* Overtime / Time in lieu when operational on events outside of normal working hours
* Training & further education opportunities
* Autonomy & responsibility
* Opportunity to contribute to the rapid expansion of a globally-trading and operational professional services business
* Opportunity to travel internationally
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