The Finance Manager will be a member of the Management Team and be responsible for the financial operations for the organisation as well as related governance and risk responsibilities.
Key responsibilities (include but are not limited to):
1. Oversee the day-to-day processing of financial transactions prepared by the Accounts Executive to ensure IACP operations are maintained in an effective, up to date and accurate manner in line with financial policies and procedures.
2. Collate, monitor, and analyse financial information and prepare financial statements including monthly and annual accounts in line with accounting standards.
3. Manage the external audit process and any internal audit requirements.
4. Monitor, review, and update, if necessary, all account, bank and other reconciliations prepared by the Finance Executive. Ongoing training and support to be provided to Finance Executive.
5. Managing the monthly payroll process (administered by our 3rd party payroll advisors) to ensure staff being are paid correctly and on time. Maintain an EE schedule to ensure accurate record of gross pay payable, pension contributions and other benefits.
6. Responsible for prompt payment of and volunteer/staff travel and expenses claims.
7. Manage any queries via email or telephone from members, volunteers, stakeholders, suppliers etc.
8. Prepare and submit all Revenue, CRO & CSO returns relating to payroll.
9. Manage and support budget, management accounts, cashflow and forecast activities.
10. Review, develop and implement financial policies and procedures.
11. Support the CEO, Finance and Risk Committee and the wider team on all financial matters including management information, monthly reports, risk management and general queries.
12. Line management responsibility for the Finance Executive.
13. Management and monitoring of accounting software.
14. Ensuring IACP is compliant with all finance related Statutory requirements, i.e., ensuring that VAT, Other Tax returns, Statutory Financial Statements, PAYE, PRSI and all other documentation are completed and filed in accordance with legislation & timelines.
15. Corporate governance responsibilities, including registering of directorships with the CRO, monitoring compliance with regulatory requirements set out by the Charities Regulator etc.
16. Responsible for ensuring adequate insurance coverage is in place.
17. Management of the procurement function including cost-effective purchasing and contract negotiation.
18. Responsible for co-ordinating updates to, monitoring, and reporting on the IACP Risk Register.
19. Analyse revenue and expenditure trends and advise on appropriate expenditure control and related revenue opportunities and threats.
20. Taking the lead role for costs control within the Organisation, ensuring internal financial controls are complete, stringent, and effective, and cover the areas of operational financial management.
21. Identifying financial policies and procedures/controls that need to be implemented or strengthened ensuring policies and practices are updated as required. Identify and lead on finance function projects e.g., Linking payment system to Salesforce.
22. Ensure that the IACP financial database, accounting software system and manual filing systems synchronise with the needs of the IACP membership and administrative systems.
23. Attendance at member events as required e.g., regional, and other events.
24. Be a proactive member of the Management Team providing support across all functions where needed.
25. Organising and managing Annual / Extraordinary General Meetings, ensuring that all timelines, deadlines, and requirements are met in line with the organisation’s obligations
26. As part of the Management Team develop and monitor the annual business plan and organisational strategic plans.
27. Any other duties that may be assigned by the CEO.
The above duties and responsibilities are not intended to be a comprehensive list of all duties and responsibilities involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned from time to time and to contribute to the development of the post while in office.
Essential Requirements :
28. Qualified Accountant (recognised professional qualification in accountancy - ACCA / ACA / CIMA etc.
29. Minimum 3 years’ experience in preparing monthly management accounts, financial budgets, year-end accounts for audit and reporting same to the Board.
30. Ability to work with both internal and external stakeholders.
31. Highly organised with strong attention to detail.
32. Logical thinker with excellent analytical and communication skills.
33. Proficient computer skills, to include Microsoft Office, Excel, etc.
34. Good interpersonal and communication skills, including presentation, policy, and report-writing skills
35. Problem solving abilities
36. Ability to work on own initiative.
37. Flexibility in responding to the needs of a developing organisation.
Desirable Requirements:
38. Experience working in the non-profit sector and understanding of relevant policies
39. Experience in Xero accounting software.
Remuneration and conditions:
The successful candidate will be offered a point on the scale between €51,418 and €61,058 pa the offer will be dependent on experience. The salary scale extends beyond €61,058 up to €70,699 (inclusive of long service increments)
IACP staff are currently working a hybrid solution, working 2/3 days per week in IACP’s Office, Marina House, 11-13 Clarence Street, Dun Laoghaire, Co Dublin, and the other days remotely.
The normal working hours are 35 hours per week between 9 am and 5 pm, Monday to Friday. There is a flexible option of starting between 8.30 am – 9.30 am and finishing between 4.30 pm - 5.30 pm each day.
The annual leave entitlement is 27 days per annum.
Employee Benefits:
40. Flexible start and finish time (as above)
41. Hybrid working schedule (as above)
42. Time off in Lieu Policy
43. 2 additional days leave (outside above) Good Friday and Christmas Eve
44. 1 self-care day per annum
45. Performance related annual increases, relevant to the appropriate salary scale
46. On successful completion of 6-month probationary period, annual bonus in December (equivalent to 1 week’s salary)
47. Service Recognition Scheme
48. IACP provide HSF Health Plan for all staff
49. Group Pension Scheme Plan (following 6 months service & successfully completing the probationary period)
50. Workplace Well-being policy including access to Employee Assistance Programme (counselling, portal, monthly eNews & Webinar), wellness workshops, Team Building initiatives
51. Team Building initiative
52. Support for Professional Training and Development
53. Bike to work scheme
54. Commuter Ticket scheme
All staff are expected to:
55. Work in accordance with the IACP HR policies and procedures.
56. Help maintain a safe working environment and take responsibility for own and colleagues’ health and safety.
57. Undertake such other duties within the scope of their post as may be asked by their manager.
58. Staff may be required from time to time to work outside of the core hours and the IACP operates a Time in Lieu system for such hours should they arise.
59. Staff may be required to travel on occasion as part of the role and travel expenses are paid at civil service rates.