Ibec, the group that represents Irish business, is inviting applications for a Centre Co-ordinator at the First Polymer Training Centre. The deadline for applications is 25th November 2024.
Role Purpose:
The First Polymer Skillnet is seeking a highly motivated and results-driven Training Centre Coordinator to manage the day-to-day operations of our training centre. The role involves managing the daily operations, ensuring that all activities are completed on schedule, within budget, and aligned with established priorities. The primary responsibility of this position is to work closely with the Centre Manager to coordinate and oversee training activities, ensuring the seamless and efficient operation of the training centre.
In addition, the Training Centre Coordinator will engage with a wide range of stakeholders, fostering strong relationships and facilitating collaboration to ensure the delivery of high-quality training programs that meet the needs of industry partners and participants alike. This role is initially offered on a 2-year basis and may be extended subject to funding.
Key Activities & Responsibilities:
* Coordinate training activities and liaise with stakeholders, including external agencies for advisory, financial support, and sponsorships.
* Develop and manage promotional materials (social media posts, website updates etc.), under the guidance of the Network Manager.
* Ensure efficient coordination of the centre activities with other departments and projects maintaining compliance with policies, procedures and specifications.
* Prepare periodic reports, financial statements and records on centre projects and special reports for management or external agencies.
* Develop schedules and oversee centre training activity work plans ensuring alignment with specifications and funding limits and priorities.
* Assist in preparation of proposal and securing continuation of financial support.
* Work closely with the Network Manager to evaluate training programmes, analyse results and implement recommendations.
* Review and approve centre applications and documents with increasing independence over time in the role.
* Maintain contact with external organisations and Ibec departments related to centre projects.
* Book and schedule facility and services for centre training/events; negotiate and prepare rental contracts and maintain budgets.
* Represent the centre ensuring smooth implementation and resolution of emergencies.
* Coordinate logistics for the centre and project activities. Update KPI data in Funding database.
* Track training/event attendance and monitor specific project tasks.
* Provide assistance to staff and external organisations regarding centre training and projects.
* Support recruitment of centre members and clients through promotional methods.
* Serve as first point of contact for external stakeholders on training and project matters.
* Manage invoicing, payments and accounts reconciliation.
NOTE: This list is not exhaustive but serves to reflect the nature of the duties included in the role. This role and its responsibilities are subject to change in line with business needs.
Person Specification:
Qualifications:
* Bachelor's degree in a relevant field, with approximately five years of related experience, or equivalent combination of education and experience demonstrating comparable knowledge, skills, and abilities.
Experience:
* Proven experience in administrative or coordinator duties in previous roles.
* Hands-on project management experience, with the ability to manage multiple projects simultaneously.
* Demonstrated ability to work in a multi-tasking environment while ensuring accuracy and efficiency.
Competencies:
* Project management: Ability to manage and oversee multiple projects concurrently, ensuring timely delivery and meeting key objectives.
* Administrative High Proficiency level: Proficient in administrative functions and leveraging technology to enhance efficiency and quality.
* Financial Acumen: Solid understanding of budgeting and accounting principles, or a proven ability to quickly build upon these skills.
* Organisational Skills: Strong competence in organising and prioritising tasks, both for oneself and in teams.
* Digital and Social Media Proficiency: Experience managing social media platforms and executing digital marketing strategies.
* Communication Skills: Exceptional verbal and written communication skills, with the ability to tailor messages to diverse audiences.
* Teamwork: Demonstrated ability to work effectively as part of a team, fostering collaboration and a positive team environment.
* Adaptability: Flexible in approach to work and able to adjust quickly to changing priorities and needs.
Ibec core competencies:
Bias towards action:
* Collaborative – work together as ‘one Ibec’.
* Dynamic – approach initiatives with careful planning, energy, drive, and resilience.
* Decisive – make clear, well-informed decisions.
Member and Customer Focus:
* Agile and Adaptive – embrace change and be adaptive to members’ needs and in ambitious situations.
* Creative and Innovative – not afraid of dynamic thinking in finding solutions.
* Curious and Critical Thinking – open minded and proactive in gathering data in developing opinions.
Drive and Personal Leadership:
* Ambitious – driven and can take responsible risks.
* Accountable – committed to highest standards and takes ownership of actions.
* Continuous Improvement – proactive on personal and professional development.
Ibec is an equal opportunity employer and is committed to providing reasonable accommodations for potential and existing employees with a disability. Should you wish to request a reasonable accommodation please email Kenneth.kelly@ibec.ie
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