Job title: School Coordinator
Reporting to: Operations Manager, School of Population Health
Location: Beaux Lane House, Dublin 2
Contract type/duration: Three years, full-time
Closing date for applications: Sunday 2nd of February
RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health". We seek candidates whose experience to date has prepared them to contribute to our commitment to the RCSI EDI strategy 2024-2027.
About the School of Population Health
Established in 2022, the School of Population Health comprises the Department of Public Health and Epidemiology, Department of Health Psychology, Data Science Centre, Healthcare Outcomes Research Centre, Institute of Global Surgery, Converge, the SPHeRE programme, and the Cameron Scholars programme. It includes over 100 academic, research and professional staff, as well as over 40 PhD scholars.
The key enabler in delivering our ambitious programme of growth is the School's multidisciplinary team of academics, researchers, scholars and support staff. Reflecting the people-first approach of RCSI, the School of Population Health provides a diverse, supportive, healthy work environment for our team.
About the post
The postholder will play a key role in providing the School and two of its research centres - the Data Science Centre (DSC) and Healthcare Outcomes Research Centre (HORC) - with administrative and operational support. The post is a full-time position. While flexible work options will be considered, wholly remote working is not available for the post.
Job responsibilities include
1. Performing administrative duties and supporting the efficient functioning of the School
2. Scheduling and organising meetings, minute-taking
3. Ordering materials and dealing with suppliers, raising purchase orders
4. Reconciling expenditure against budgets
5. Supporting the development and production of annual reports, research reports, etc.
6. Managing the Data Science Centre's support requests and services
7. Implementing and developing standard operating procedures
8. Coordinating and supporting new starter processes within the School
9. Liaising with colleagues in central support functions (e.g. Estates, Finance, etc.)
10. Supporting the School's programme of webinars and events
11. Supporting the School's communication and dissemination activities on social media
12. Performing such other duties as may be required
Knowledge and Experience
* Three to five years' experience in a related role and work environment. Experience in an education or health-related environment would be an advantage.
* Excellent knowledge of MS 365 suite
Skills
* Excellent written and verbal communication skills
* High standard of accuracy in both written and numerical work
* Experience of event management
* Experience with social media
* Strong organisational and administrative skills, with the ability to prioritise tasks, juggle priorities and produce results
* Conscientious: keen attention to detail, delivering quality work with minimal errors
* Work on one's own initiative, as well as in a team environment
* Strong problem-solving skills, self-driven and results-oriented
* Strong relationship skills: engaging colleagues and stakeholders collaboratively and professionally
* Effective communication style appropriate to audience and situation
* Operate flexibly within a busy environment; can shift focus when required
Employee benefits
* Minimum of 20 days annual leave, plus an additional 6.5 privilege days
* Flexible/hybrid working options for colleagues across many roles
* Additional leave options incl. paid maternity leave, paternity/parental leave, study leave
* 7% employer pension contribution
* Onsite gym €10 per/month incl. classes and PT sessions
* Childcare support 20% discount at Giraffe
* Free eye test and annual flu vaccination
* TaxSaver commuter tickets and Bike to Work schemes
* A site sustainability team focusing on the environmental initiatives; Green Campus Initiative
* Competitively priced café and restaurant
* Equality, diversity and inclusion (EDI) forums, and network groups
* Employee assistance programme with Spectrum Life
* Learning and development training programmes incl. LinkedIn Learning for career progression
* Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, group scheme discount on numerous brands
* Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, summer BBQ
* Ticket draws for events including rugby, Taste of Dublin, Dublin Horse Show, theatre, music and comedy events
Application process
Please apply online with your CV and cover letter. Informal enquiries can be directed to Elaine Healy.
Note: This job description may be subject to change to reflect the evolving requirements of the School and RCSI. Similar vacancies that arise in the next six months may be filled from the pool of applicants that apply for this position. RCSI is proud to be an equal opportunity employer and welcomes applications from all suitably qualified persons regardless of their gender, civil status, family status, sexual orientation, religion, age, disability or race. RCSI is committed to embedding equality, diversity and inclusion (EDI) across everything we do.
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