Legal Secretary / PA
Top Tier Firm
Profile
We currently seek to recruit an experienced Legal Secretary/PA. The successful incumbent will be responsible for providing secretarial and administrative support to two busy Partners and their teams and to assist them in providing a professional service to the client. In addition, the Legal Secretary/PA may be asked to cover for other secretaries in their teams/groups and to provide relief assistance to any department in the firm. This is a permanent, full-time position and we can offer hybrid working for the right person.
Key Responsibilities
* Creating, amending, preparing legal documents.
* Schedule meetings and managing calendars.
* Billing: Drafting narratives from Work In Progress Reports (Aderant Expert) and computing figures. Follow up with relevant Fee Earners to ensure all time is captured. Processing signed off bills with Accounts.
* Preparing Transaction bills to clients' specifications.
* Coordinate events and speaking engagements when required.
* Administrative support to fee-earners as required, ensuring that documentation and correspondence are produced to a high standard, in accordance with house style and to tight deadlines.
* Dealing with telephone queries and ensuring that such queries are handled in a professional, courteous and prompt manner.
* Plan travel, including flights, accommodation and ground transportation.
* Ensuring electronic and hard copy filing is up to date.
* Scanning documents to finalize post-closing process on projects.
* Drafting letters to clients for signing of documents.
* Other secretarial and administrative tasks and ad hoc projects as requested.
Experience, Knowledge & Skills
* A minimum of 5 years' relevant experience.
* Excellent organisational and prioritisation skills; the ability to manage a busy workload and meet client needs on a consistent basis.
* Billing process experience; drafting narratives from Work In Progress Reports and computing figures.
* A very high level of accuracy and attention to detail.
* Excellent MS Office skills; strong efficiency working with Microsoft Excel.
* 65+ wpm typing speeds.
* Strong interpersonal and communications skills.
* Ability to exercise sound judgement and decision making.
* Ability to work in pressurised situations.
Education
* Secretarial or Legal/Admin course qualification.
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