Role Specification for Operations & People Manager Job Title: Operations&PeopleManager Hoursof Work:2535hoursaweekwith occasionalweekendandeveningworkrequired.
Location: BasedinDublinsSouthWestInnerCity(TheLiberties)withpotentialforhybridworking.
Salary: 8-pointscalestartingat€51,975(pointdependantonqualificationsandexperience).
The successful applicant will work within the spirit and values of Solas Project, the vision of which is an Ireland where all children and young people truly know their self-worth and can take full advantage of their potential.
We are achieving this through a range of innovative and holistic interventions from childhood, through adolescence and into early adulthood.
We invite appropriately qualified individuals to apply who are committed to seeing young people at risk of being marginalised by society equipped and empowered to live their lives to the full.
Background to the Role Solas Project is seeking to recruit an experienced and dynamic Operations Manager to its leadership team.
This is a busy role managing a broad range of areas HR, Facilities, Supporter Relations and Health & Safety.
The Operations Manager will report directly to the CEO and work closely with the Finance Manager and the Leadership Team.
They will manage a small support team including admin and maintenance staff.
This role also requires working closely with all teams across the organisation.
The ideal candidate will have excellent communication and interpersonal skills, a passion for the vision and values of Solas Project, and the flexibility and adaptability to work in a team-based environment.
The successful applicant does not require expertise in all the areas listed, but rather an ability to oversee these functions and to work within a multi-disciplinary team.Applicants with a variety of experiences and qualifications will be considered.
Role Requirements Essential: Atleast5 yearsexperienceofgeneralmanagementorHRmanagement.
Provenexperienceofleading,managinganddevelopingamulti-disciplinaryteam.
Abilitytothinkstrategically,andtoformulateandimplementstrategicinitiatives,manageprojects, problem solve and comfortable in resolving operational issues.
Abilitytoworkunderpressureandrespondquicklytochangingpriorities Excellentadministrationskillsandattentionto detailwithathoroughknowledgeof MSofficesuite Highlydevelopedinterpersonalskillsandstrongverbalandwrittencommunicationskills.
Abilityto workonowninitiative,beself-motivatedandflexible,abilityto meetdeadlinesinabusy role.
PassionateabouttheworkofSolasProjectandcommittedto itsvisionandvalues.
Desirable Thirdlevelqualificationinarelevantfieldeg.HR,Business,Management,Health&Safety.
Knowledgeandexperienceof theIrish non-profitsector.
KnowledgeofHRinpractice andofIrishEmploymentLegislation ExperienceinfacilitiesmanagementandmanagingHealthandSafetyrequirements.
Knowledgeandexperienceofimplementing HealthandSafetypolicyandpractices.
In-depthknowledgeof dataprotectionrequirements.
Role Responsibilities (Please note: These tasks will be undertaken with the support of the Administration & Support Team) Organisational Leadership Leadthesupportteamtosupporteffectiveandefficientdeliveryofprogrammes.
Contributetoorganisationalstrategyand decision-making includingworkingtogetherwiththeBoard aspart of the Leadership team to deliver on Solas Projects Strategic Plan 2024-28.
NurturegoodrelationshipsbetweenSolasProjectteams,coordinationofworkandpromotecrossteam collaboration.
Represent Solas Project s values and professional standards at events, networks, meetings as required.
HR Overseeallrecruitment,ensurealignmenttoequalitylegislationandconsistency,withsupportfromthe Leadership team.
ProduceStaff Contracts&overseerenewals,additionsorreductiontoworking hours.
Developandoverseestaffinductionprocessandliaisewithlinemanagerstoensureconsistentapproach.
Overseestaffleave(eg.annualleave,maternity,sickleave)andtakingcorrectiveactionswherenecessary.
OverseestaffperformanceandappraisalprocesseswhichwillbecarriedoutbyLineManagers.
SupportManagementwithspecificstaffissuesincludingliaisingwithexternalHRSupportasrequired.
DevelopandregularlyreviewHRpoliciesandprocedures.
Oversightandorganisingofstaff traininganddevelopmentinlinewithbestpractice.
Developandpromotewaystoencouragestaffwellbeingandimprovestaff retention.
Work with Leadership team on developing and documenting the culture of Solas Project.
Facilities ResponsibilityforoversightofallSolasProjectpremises,includingrespondingtoemergenciesasrequired.
ResponsibilityformaintenanceofallSolasProjectpremisesincludingoversightofcleanerand caretaker.
OverseeLease/Licenceagreementsforallpremises.
Oversightofallutilitiesacrosspremises(eg.landlines,internet,electricity,gas,bins,printers) Ensureannualreviewofallpremisesincludingappropriatefurniture,flooring,equipment,paintworketc.
OversightofVehiclesincludingmaintenance,annualCVRT,taxandinsurance.
Supportinthesourcingandprojectmanagementofanynewpremises,includingorganisingmoves,fitout, liaising with contractors etc.
OversightanddevelopmentofITsystemsandequipmentwithsupportofteam.
Manage organisations physical assets and resources.
Compliance & Health and Safety OverseeITprocessesacrosstheorganisation (PCs,Outlook,Sharepoint,phones,photocopier).
Oversightof SolasProjectpoliciesdatabase,ensuringreviewstakeplaceasrequired.
OversightofInsuranceincludingongoingreviewsandregularcommunicationwithinsurers.
ResponsibleforDataProtectioncomplianceincludingreviewingandimplementingdataprotectionpolicy, ensure monitoring and adherence across the organisation and regular reviews of data for disposal.
Ensure up to date Health and Safety Policies and practices across all venues including regular reviews.
Oversight of fire safety including organising and performing Fire Drills Supporter Relations and Communications Buildandmaintainrelationshipswithprivatefunders,individualdonors andcorporatepartnerswiththe support of the Leadership team.
Supportindividualandgroupfundraisingeventsthroughplanningandattendancewhenrequired.
TogetherwithFinancemanager,development&overseefundraisingpolicy.
SupporttheLeadershipandFinanceteamwithgrantapplications.
Support the development of internal and external communications within the organisation.
General Solas Project Responsibilities: Befamiliarwithandabidebythe organisationspoliciesandprocedures,includingchildprotectionandhealth and safety guidelines.
Assistwiththerunningofanyoftheotherprojectsprogrammesoractivitiesasrequired.
Engageintraininganddevelopmentopportunitiesandactivelyengagewithsupervisionprocess.
Contributetothewiderstrategicdevelopmentof theprojectbyplayinganactiverole.
Ensure that the vision and values of the project are reflected in a consistent manner in all activities.
Toapply: Please email a CV and detailed cover letter to Amy Carey, CEO by clicking apply.
Closing date: Monday 14th April at 5pm.
Employee Benefits Matched5%employerpensioncontributionaftersuccessfulprobationperiod.
24daysAnnualLeave.
3 additionalannualleavedaysforlongservice(2after2years,1after5 years) 5CompanyDaysinadditionto annualleave(atChristmasandEaster) Paidmaternityleaveandsickleave.
Comprehensiveinduction,trainingandsupervision.
Bike toworkscheme.
EmployeeAssistanceProgramme.
Solas Project is an equal opportunities employer and is open to flexible working practices including job sharing.
Possessing a criminal record does not exclude you from applying for this role.