Job Title: Accounts Office ManagerJob Type: Full-timeLocation: Northbridge Service Station, Kilmallock, Co. LimerickMain Purpose of Job: To effectively manage, develop, motivate and lead the administration /office Staff.Relationships:Responsible to: Senior Executive Manager & C.E.O of JB Business.Responsible for: All Office Staff and Administration StaffLiaison with: HR Manager, Area Manager, Office employees and company auditors.Main tasks of job:Oversee the accounts department team, ensuring financial ledgers are maintained and monthly accounting processes are followed.Provide overall leadership and supervision, with a hands-on approach, to the entire office team.Supervise office employees, including allocation of workloads, monitoring progress and performance, determining work priorities, and ensuring productivity, efficiency, and quality control through regular audits.Control and monitor the correct use of appropriate technology.Carry out stock checks on equipment and materials as required.Arrange/carry out the induction and ‘on the job’ training with office staff, ensuring they are trained to required standards.Liaise with Human Resources promptly, with open communication and integrity.Involve in the implementation of new financial and operational systems.Co-ordinate escalation/identification of issues and advise Senior Management of potential operational risks.Provide Business Analysis to improve processes, productivity and performance, supporting effective decision making.Accountable for all tax and regulatory returns.Manage revenue reconciliation.Manage relationships with external and internal auditors, tax advisors, and other professional advisors.Prepare monthly management accounts including Profit and Loss Accounts, Balance Sheets and Cash Flow.Prepare weekly financial reports including forecasting of profits, cash and payroll.Prepare monthly Accruals, Prepayments and Balance Sheet Reconciliations.Prepare year-end Accounts.Ensure a strong accounting and operational control environment to safeguard assets.Promote awareness of all company Policies and Procedures and Health and Safety Practices.Ensure all employees have appropriate training and understanding of Policies and Procedures and Health and Safety Practices to secure compliance.Implement and follow up on CAPA plans in relation to any audit non-conformances.Develop the business, assisting the Store Manager/Franchisee in building relationships in local communities.Oversee employee relations and customer complaints, taking necessary actions to minimize impact.Prepare weekly KPI reports related to sales, productivity, man hours budgets, stock, margins, and wastage.Attend weekly management meetings at Head Office, prepared and open to new challenges with a proactive mindset.Develop a suitably trained and responsible team.Action any issues that arise on a day-to-day basis.Ensure accident/incident investigations and reports are completed as per policy.Ensure compliance with all legislation including working time act, equality legislation, grievance and disciplinary procedures.Maintain accurate records including time and attendance, time sheets, and site minutes.Handle all staff disciplinary and grievances at a local level in accordance with company policy and communicate regularly with the Head Office HR Department.The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives.Your Profile:Accounts Technician or Accountant, with 3+ years PQE in a management role, results-oriented, commercially astute, revenue and profit focused.Office/Finance manager with proven progressive Management experience and some multi-site experience within the Retail Industry - A minimum of 2 years’ experience is required.Excellent IT skills and experience.Strong financial acumen.Ability to think strategically as well as operationally.Ability to lead, manage and develop others into a state of self-sufficiency.Excellent organisational, analytical, problem-solving and communication skills.Business acumen gained through work experience and/or a business degree.Strong record of achievement in a standards-driven organisation.Ambitious, enthusiastic, and resilient with demonstrable career progression.Ability to communicate office goals and a motivating vision; links individual office performance to achieving store goals.Provides clear direction and authority, and is assertive when required.Regularly coaches office staff to drive for results and is a role model in professionalism.Benefits:Competitive fortnightly Salary for the Office Manager - Paid fortnightlyAccess to Employment Assistance Programme (EAP)Self-rosteringDynamic work environmentExcellent opportunities for career progressionThis position will suit an individual who is highly motivated, hardworking with excellent communication and management skills.
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