Executive Assistant and Office Manager
Locations: Cork, Ireland
Time Type: Full time
Posted on: Posted 6 Days Ago
Job Requisition ID: R51398
Company Overview
At Motorola Solutions, we're guided by a shared purpose - helping people be their best in the moments that matter. We're solving for safer by building the best possible technologies across every part of our safety and security ecosystem.
Department Overview
We’re now opening a new Research & Development Centre in Cork, Ireland focused on designing software for the company’s comprehensive land mobile radio (LMR) portfolio.
Job Description
We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant and Office Manager. In this role, you will be responsible for providing support to our executive team and ensuring the smooth operation of our office site.
Responsibilities:
* Assist with the creation and editing of slides and presentations.
* Manage executive calendars and schedule appointments.
* Facilitate meetings for the Cork Leadership Team (CLT) including preparation and minutes.
* Assist with ordering and procurement of supplies and equipment.
* Serve as the IT project coordinator for site-related projects.
* Ensure the functionality and operational readiness of the office site at all times.
* Oversee the maintenance and supply of coffee machines.
* Facility responsibility for meeting rooms.
* Handle internal communication tasks such as managing InfoTV screens, creating the weekly site newsletter, and posting newsletters and organizational announcements.
* Facilitate Town Hall meetings and assist with slide preparation for senior management.
* Liaise with the corporate IT Site Lead and Support Team.
* Coordinate with the outsourced facility team and Corporate Real Estate.
* Manage the shipping function, including following up with local shipping employees.
* Support the compliance team by pulling import specifications for local ECCN compliance.
* Chair the Cork Environment Health & Safety board.
* Conduct workplace assessments as required.
* Manage the reception desk and conference area.
* Lead the ISO 27000 series certification for Information Security and Privacy Management.
Basic Requirements
Specific Knowledge/Skills:
* A Bachelor's degree (may be substituted with equivalent work experience).
* Proficiency in Google apps and Google suite.
* Excellent communications skills, including interpersonal skills.
* Results driven and oriented.
* Attention to detail and accuracy in work.
* Strong organizational and time management skills.
* Experience with calendar management and meeting facilitation.
* Ability to work independently and prioritize tasks effectively.
Personal Traits:
* Strong self-management skills and interpersonal communication skills.
* Self-motivated and self-managed.
* The ability to learn new skills, systems, and technologies.
Preferred Qualifications
* Experience reviewing, editing and formatting reports for executive level personnel.
* Experience in providing executive level administrative support.
* Experience in or supporting public safety or public safety communications.
Travel Requirements
None
Relocation Provided
None
Position Type
Experienced
Referral Payment Plan
No
Company
Motorola Solutions Ireland Limited
EEO Statement
Motorola Solutions is an Equal Opportunity Employer.
About Us
MOTOROLA SOLUTIONS OVERVIEW
At Motorola Solutions, we believe our people are our greatest strength.
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