Executive Assistant
Hybrid - Dublin 12 - up to €46,000 per annum - Permanent - Not-For-Profit
Are you a highly organised and proactive individual with a passion for providing exceptional administrative support? We are seeking a dynamic Executive Assistant to join a fast-paced People & Culture Leadership Team. This is a crucial role, requiring discretion, initiative and excellent communication skills.
About the Role:
You will be the go-to person for their People & Culture department, providing comprehensive support to the Director and the wider Leadership Team. From managing diaries and coordinating meetings to acting as the internal communications liaison, you will play an essential role in ensuring the smooth operation of their department and across the organisation.
Key Responsibilities:
* Provide high-level Executive Administrative support to the Director of People and Culture and the Leadership Team.
* Manage complex diaries, coordinate meetings and arrange travel.
* Act as the primary point of contact for internal and external queries.
* Serve as the internal link between HR and the Communications, Public Affairs & Fundraising department for internal communications.
* Manage projects, track deadlines and ensure timely completion of tasks.
* Handle confidential information with utmost discretion and professionalism.
* Manage applications and maintain accurate records.
* Take minutes during meetings and follow up on action points.
* Process invoices, expense reports and other financial documentation.
What We’re Looking For:
* Proven experience as an Executive Assistant, Executive Administrative Assistant, or similar.
* Experience in managing projects, events, and large meetings.
* Ability to handle multiple priorities in a fast-paced environment.
* Strong decision-making and problem-solving skills.
* Excellent Microsoft Office skills (Excel, Word, PowerPoint).
* Exceptional written and verbal communication skills.
* Ability to maintain confidentiality and build strong working relationships.
What's in it for you:
* Competitive salary (up to €46,000).
* Hybrid working model (2-3 days in Park West office).
* 27 days annual leave.
* Pension Contribution.
Contact:
Hit the apply button below to send your CV. Alternatively, for more information on this position, please contact Paula Smaga directly via email.
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