Job Description
Invoicing / Billing Administrator Position at {company}
Kildare Permanent Office-Based Role
About the Role
We are seeking an experienced Invoicing / Billing Administrator to join our team on a permanent basis.
Candidates must have a minimum of 2-3 years of experience in a similar role, preferably with a background in Facilities Management or Services.
Key Responsibilities:
* Scanning of all barcoded documents for billing and reconciling to the internal system (TG).
* Ensure all Sub-Contractors invoices are reflected in the TG system and match rate card.
* Update any shift/contract changes on TG for payroll and invoicing.
* Importing of invoicing data from TG.
* Checking of hours report to ensure accuracy and following up on any inaccuracies.
* Preparation, validation, and posting of client invoices to the customer account on SAGE.
* Prepare and corroborate back-up data to support client invoices.
* Sending accurate invoices to Clients in a timely manner.
* Ad hoc invoicing and cost recharges as required.
* Examine suspense accounts and follow up on all outstanding issues.
* Resolution of any customer queries on billing.
* Investigation of all credit requests, preparation, and posting of all approved credit notes to the customer account on SAGE.
* Scanning and mailing of customer statements.
* Maintenance of customer details for billing in SAGE.
* Ensure Client contracts are set up correctly in TG for invoicing purposes.
* Weekly reports and Ad Hoc reports for the Financial Controller.
Key Skills:
* A strong accounts background in Billing & Invoicing.
* Strong skills in Microsoft Excel & Sage (an advantage).
* Strong IT skills and numerical skills.
* Time management and communication skills.
* A team player with a strong work ethic.