The details for the selected vacancy are shown below.
* Advert Title: Facilities Manager – Dublin, Ireland
* Advert Text:
Overall Purpose of the Job
Accurately and efficiently coordinate and manage the onsite facility in addition to holding the commercial responsibility for a site as well as being responsible for the line management and oversight of other Apleona sites and contracts. The successful candidate will be responsible for coordinating the day-to-day operation on the ground, including the planned preventative maintenance, security, caretaking, and cleaning services on a site and manage and oversee other Apleona contracts. The role will also be responsible for liaising closely with clients on a regular basis.
Main duties and responsibilities
o Manage all aspects of the contract under their control. Ensuring the PPM plan is executed in accordance with the contract and other services are completed on time and within budget.
o Accountable for the management and upkeep of the contract budget including attendance at commercial meetings for site and for other remote sites.
o Line Management and regular liaison with Facilities Managers on remote sites.
o Promote and deliver the aims of the company to meet or exceed the quality levels and customer support.
o Ensure that all maintenance is carried out in accordance with legislation and Good Industry practice.
o Ensure that the site is following the company quality measures and procedures in conjunction with the current policies and procedures. Monitor and oversee on remote sites to ensure compliance.
o Manage and maintain cost control and review costs. Ensure all costs are within budget.
o Ensure the Contract Service Level Agreements are achieved.
o Manage the Utility Bill function for the contract including timely administration of invoicing and liaising with the tenants/clients on usage and costs.
o Manage and review the WIP and Aged Debt reports for the site ensuring both are cleared where possible and monitor and oversee WIP and Debt on remote sites.
o Assist in ensuring all training requirements are met where applicable.
o Prepare monthly report for all services covered under contract.
o Day to Day liaison with on-site tenants providing guidance to each client & tenant as and when required and oversight and periodic liaison with tenants and clients on remote sites.
o Management and overseeing of Projects and Additional Works arranged by either Apleona or the OPW/Tenants.
o Explore options and drive for Site Improvements and Additional Projects on all sites.
o Promote & Encourage Environmental & Waste Management policies.
o Management of contractual documents and KPIs.
o Ensure safe systems of work are in place for all operations.
o Suggest and implement improvements and innovations in service delivery.
o Ensure Client satisfaction and attend regular meetings and minute, record and execute action items.
o Assist in the effective sourcing and utilization of materials and subcontractors.
o Oversee and co-ordinate the security, cleaning and caretaking departments on a day-to-day basis. This includes general co-ordination duties of staff in each department.
o Monitor and oversee Facilities Management service delivery on remote sites.
o Be aware and ensure consistent compliance with company’s Health, Safety & Quality policies and procedures.
o Monitor all PPM and Reactive work that may impact on the business and liaise with the business to ensure the PPM can be completed.
o Ensure Service Inspections and Statutory Inspections are carried out in detail, documented and executed in a timely and efficient manner and any anomalies/issues are actioned promptly.
o Ensures the timely execution and processing of all Work Orders and PO’s within the permitted parameters.
o Ensure Invoicing of monthly fees and additional works in a timely manner.
o Ensures the smooth running of the site adhering to Site Service Level Agreement.
o Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
o Take on ad-hoc duties as requested.
o Assist and support with the company security function if requested.
Qualifications and Experience
o Experience in Site Management.
o Strong Financial and budgetary experience.
o Highly Computer Literate.
o Project management experience.
o Man management experience.
o Must possess a dynamic approach to achieving continuous improvement.
o Excellent people management and communication skills.
o Ability to make on the spot decisions.
o Must be self-motivated and able to motivate others.
o Excellent problem-solving skills.
o Excellent customer service.
o Customer-focused management style.
o Flexible in your approach - willingness to help; ‘can do’ attitude.
Working Pattern
Monday to Friday, from 9 AM to 5 PM.
Ref. 14568
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