JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
WE'RE HIRING!!! FACILITIES COORDINATOR
ABOUT US:
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
ABOUT THE ROLE:
The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk.
The Facilities Coordinator is also required to fulfil administrative tasks and manage building operations.
KEY RESPONSIBILITIES:
* Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors
* Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
* Assist in the procurement of vendors and services as required
* Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
* Ensure prompt and accurate management of purchase orders in the internal financial management platform
* Assist with the monthly accrual reports and help monitor the finance trackers
* Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures
* Assist in the implementation of the property risk management program and industry best practice operations
* Maintain premises in neat and good working condition at all times
* Maintain duplicate office keys in good order
* Support the implementation and monitoring of disaster recovering and business continuity plans
* Follow established escalation procedures and incident reporting procedures
* Provide support for regular management reports and projects as required
* Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets
WORKING LIFE:
On a daily basis you will be working across two sites in Dublin.
The main business language spoken in our offices is English. Knowledge of English is essential.
The role will be structured 5 days a week - Monday to Friday.
ABOUT YOU:
You are keen to develop within the workplace, spending time supporting a multi-disciplinary team gaining knowledge and expertise.
You have experience in a coordinator role working within facilities, property management, hospitality or related fields.
You work collaboratively as part of a team to solve problems with professionalism and service focused approach.
You are adept at multitasking and are able to manage multiple projects effectively.
You are open and have good communication skills.
You strive for excellence in what you do and share ideas for improvement.
You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology.
You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
PERSONALIZED BENEFITS:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
ABOUT JLL:
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together. #J-18808-Ljbffr