Operations Coordination The Office Operations Executive is responsible for managing and coordinating all aspects of travel arrangements for employees, clients, and executives. This will include travel operations including flights, other forms of transport and accommodation as required. Prepare detailed travel itineraries, ensuring they include all relevant travel details, including flight schedules, hotel bookings, transportation, and meeting arrangements. Ensure all travel bookings adhere to company policies and guidelines, maintaining accurate records and staying within budget constraints. Act as the point of contact for employees and executives for any travel-related issues, including flight delays, cancellations, or changes to travel arrangements. Maintain records of all travel bookings, cancellations, and expenses. Generate regular reports for management and finance teams as needed. Stay informed of global travel advisories and risks, advising employees on safety measures and making adjustments to travel plans as necessary. Serve as the primary point of contact for all travel inquiries, offering assistance before, during, and after travel to ensure a seamless experience. Office Management Responsible for overseeing the day-to-day operations of the office environment, ensuring the facilities are well-maintained, and that the office runs smoothly and efficiently. Landlord management, ensuring facilities are fit for purpose, coordinating services into offices such as telecoms/electricity, ordering stationery, repair, and installation of office equipment, coordinating office cleaning requirements, etc Health and Safety: Ensure that office health and safety standards are met, including fire safety procedures, first aid kit availability, and conduct regular inspections of the office and facilities to ensure compliance with health, safety, and environmental regulations. Oversight of all offices including Letterkenny, London and support to Tokyo as required Reporting on quarterly consumption and sustainability reporting Security system management access card system and liaising with building security. Contract and Lease management. Other Duties Maintain and update company website, i.e. posting blogs and vacancies etc. Managing the companys social media accounts -LinkedIn. Liaising with graphic designers to create marketing materials e.g. posters, brochures, banners, invitations, and other promotional materials. Skills: 'Office Manager' 'Facilities Manager' 'Operations Manager' 'Senior Administrator' Benefits: Paid Holidays Pension See Description Permanent Health Insurance