My Client in the financial sector is looking to recruit a Corporate Information Services Administrator for their offices in Dublin 1 working on a hybrid model.
If you have 5 years experience in a similar role, apply directly or send your CV to laura.mcnamara@cpl.ie.
Role Summary/ Principal Accountabilities
They are looking to recruit an ambitious highly experienced Administrator with an interest in furthering their career and gaining experience in, and beyond, administration in a dynamic and fast-paced environment to facilitate the efficient and effective administration required within the CIS Unit. This is ideally suited to a highly experienced individual with a minimum of 5 years’ experience in a similar role.
Key Responsibilities
Core Team Activities may include:
1. Supporting the senior members of the team in responding to transparency legislation requests (i.e. Freedom of Information (FoI) and Access to Information on the Environment (AIE)) and General/Departmental queries
2. Supporting the Parliamentary Questions (PQ) process including uploading to Sharepoint
3. Assisting with Data Sharing and Governance Act 2019 requirements
4. Monitoring and actioning emails received in the Information mailbox (and others as required)
5. Providing administrative assistance in respect of Accessibility/Disability/Irish Sign Language legislation
6. Reviewing and updating intranet pages & external webpages as required
Operational Support Activities:
1. Processing of purchase orders and invoices
2. Undertaking records management and archiving as required
3. Managing the Contracts Register including the generation and issuing of reports
4. Assisting the Records Officer and associated requirements
5. Providing administrative assistance regarding Budget and Expenditure and other financial reporting matters as required
General Activities:
1. General administrative duties including scheduling meetings, preparing correspondence and PowerPoint presentations
2. Providing assistance to CIS Senior manager and senior members of the CIS team as required
Knowledge
Relevant experience in an administration role and preparation of meeting documents. General knowledge/experience of a number of the above areas would be beneficial.
Experience
Candidates will be expected to have five years’ experience working in a similar administrative role and hold a third level qualification of at least level 8 on the National Qualifications Framework. Experience working in a public sector body would be beneficial.
Skills
* Ability to work in a team environment and communicate effectively with internal/external stakeholders
* Demonstrate ability to work on own initiative
* Strong verbal and written communication skills
* Ability to meet tight deadlines while maintaining excellent attention to detail
* Strong organisational skills
* Work effectively and efficiently in a fast-paced environment to a high standard
* Strong knowledge of Microsoft Office Suite
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