Overall Purpose of The Role:
The Facility Manager reports to the Contract Manager and is responsible for overseeing all aspects of facility management across two client sites.
Main Duties and Responsibilities:
1. Continue the operation of site facilities, encompassing all elements of Facilities Management, including but not limited to Buildings, Plant Equipment, Hard Services & Soft Services, etc.
2. Manage routine preventative maintenance, testing, and inspection schedules to ensure that facilities are operating safely and efficiently.
3. Maintain Operational Procedures, Preventive Maintenance Plans, Business Continuity Plans, and Emergency Plans for Buildings and Utilities.
4. Prepare documents to issue requests for tenders and manage the tender process.
5. Compare costs for required goods or services and deliver value for money.
6. Project manage, coordinate, and supervise third-party contractors, including checking that agreed work has been completed satisfactorily and any deficiencies addressed.
7. Ensure buildings meet health and safety requirements and comply with relevant legislation.
8. Assist local site Facilities Coordinators in directing, coordinating, and planning essential central services such as reception, mail, cleaning, catering, waste disposal, and recycling.
9. Operate a Building Management System and related functions.
10. Assist in planning best allocation and utilization of space, resources, and reorganizing of premises.
11. Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences.
12. Support local Green Teams/Energy Officers in achieving building environmental management objectives, including the identification and implementation of energy reduction and awareness programs.
13. Attend local Building Management Committee meetings and address actions arising.
14. Support local Safety Management Team in building management-related matters.
15. Be available to respond to emergencies, etc., as required.
16. Provide records management that maintains business continuity in relation to Facilities Management.
17. Perform various ad-hoc tasks as they arise.
Person Specification:
* Experience in facilities management or building services industry/consultancy.
* Expertise or familiarity with M&E, HVAC, and refrigerated equipment.
* Familiarity with Building Management Systems.
* Experience in project management and overseeing the work of external contractors.
* Possess a dynamic approach to achieving continuous improvement.
* Experience in building environmental/energy efficiency.
* Excellent listening, oral, written, and presentation skills.
* Strong interpersonal, relationship-building, and negotiation skills with a solid track record for developing internal and external relationships.
* Strong IT skills, including good working knowledge of suite of MS Office applications (essential) and relevant facility management software, such as AutoCad.
* Flexible attitude with a can-do work ethic and excellent problem-solving skills.
* Proficiency in the English language with excellent customer service and communication skills.
Qualifications and Experience:
* Relevant 3rd-level qualification (e.g. Building Services Engineer, Facilities management or equivalent).
* Experience in tendering for services and project/contract management.
* 3-5 years experience in similar role.
* Previous experience in a hands-on M&E role.
Working Pattern:
8:30 to 17:00, Monday to Friday.