Job Description
Horizon Therapeutics seeks an Executive Assistant for their Waterford manufacturing site.
Position Summary:
The Executive Assistant requires strong initiative and ability to prioritise a diversified workload in a confidential manner.
Responsibilities:
* Focal point of contact for the VP Manufacturing & Site Lead and SLT within a busy manufacturing environment.
* Provides comprehensive support services to the VP Manufacturing & Site Lead, ensuring a professional, responsive, and effective experience.
* Event management: key visits, off-sites, etc. Thorough end-to-end coordination of such events to realise desired outcomes.
* Governance: provides support to the efficient execution of the site's day-to-day business.
* Preparation of reports and presentations with high standard of compilation & accuracy.
* Headcount management & reporting: maintains Waterford headcount overview for monthly reporting.
* Coordinate with Facilities/Engineering teams on-site re. events both on and offsite.
* Acts as a Waterford counterpart for administration teams based in Dublin, the US and Germany.
* Provides sophisticated calendar management to the SLT.
* Meeting management: invite & agenda management, action & decision log maintenance, presentation pack compilation, etc.
* Responsible for managing the SLT travel arrangements and travel expense management.
* Communicates routinely with other Horizon sites to ensure appropriate coordination of executives' schedules and activities.
* Support various day-to-day administration needs of the SLT.
* Assist with recruitment & onboarding for new team members.
* Support work to maintain and promote the Horizon culture in Waterford.
Qualifications and Skills Required:
* 15+ years industry experience with 5+ years of proven success supporting site lead & senior team in a fast-moving environment.
* 3rd level education preferable.
* Biopharma industry experience preferable.
* Advanced proficiency in Microsoft Office suite, incl. PowerPoint, Excel, etc.
* Displays excellent communication and interpersonal skills.
* High professionalism, organisation, and detail-orientation.
* Ability to handle sensitive and confidential information discreetly.
* Enjoys working in a collaborative environment.