Job Title: Facilities Coordinator
Location: Limerick City & County Council
Reports to: Contract Manager
Job Summary
The Facilities Coordinator will manage and coordinate aspects of various facilities management contracts. This role requires a hands-on approach, assisting staff in executing duties outlined on PPM and reactive Work Order requests.
Main Responsibilities
* Coordinate the timely execution of all Work Orders within permitted parameters.
* Ensure Key Performance Indicators are being achieved and escalate known issues to account managers.
* Review and approve sub-contractor invoices and verify works done (reports & dockets).
* Ensure Service Inspections are carried out in detail, documented, and executed in a timely and efficient manner.
* Coordinate all contractors attending site and ensure relevant documentation is in place prior to work commencing.
* Maintain consistent compliance with company Health, Safety, & Quality policies and procedures.
* Manage utilities efficiently, monitor, and document consumption levels.
* Maintain sufficient levels of cleaning chemicals and consumables.
* Ensure high standards of cleaning are maintained at all times in accordance with the company cleaning policy.
* Manage the Asset register, ensuring damaged FF&E is recorded and reported.
* Manage Time and Attendance records, annual leave requests, sick leave, staff queries, and training through Human Focus.
Ideal Candidate
* Excellent interpersonal and communication skills.
* Solution-minded with an understanding of safe working practices and health and safety legislation.
* Ability to work independently and as part of a team.
* Well-organized, capable of prioritizing own work, flexible, honest, and reliable.
* Highly motivated with a clear understanding of problem-solving initiatives.
Qualifications and Experience
* A minimum of 3 years' experience coordinating Hard and Soft Facilities Services.
* Experience managing people and KPIs.
* A qualification in Facilities Management or a suitable business or technical field.