Job Summary:
We are seeking a Part-time Office Administrator to work at our onsite facility in Athlone, Co. Westmeath.
The ideal candidate will have experience in administration and possess strong organizational skills, with the ability to multitask and prioritize tasks efficiently.
Key Responsibilities:
* Office specific administration in line with ISO 13485 certification.
* Prepare cheque lodgments and process bank payment requests.
* Distribute invoices for approval.
* Process invoices using financial accounting software.
* Prepare creditor payment runs and reconcile creditor accounts.
* Perform monthly bank reconciliations for multiple entities.
* Assist with audit file preparation and company secretarial submissions.
* Order office stationery and support general administration tasks as needed.
* Cross reference and check all tasks are completed in an efficient manner.
* Oversee utilities for multiple premises and related administration.
* Diarise a calendar of important dates and ensure all administration is in order in advance of these dates.
* Complete adhoc tasks as assigned on a daily basis.
* Record annual leave and sick leave for employees through the HR process.
* Maintain employee records and process employee paperwork through the HR process.
Ideal Candidate Profile:
* Experience in manufacturing industry preferred but not essential.
* Experience in Human Resources preferred but not essential.
* Strong working knowledge of Microsoft Office with numerical proficiency in Excel.
* Be organised and diligent with excellent attention to detail to ensure accuracy in all tasks undertaken.
* Be trustworthy and discreet when dealing with customers and confidential information.
* Be able to take direction and complete tasks efficiently.
* Be comfortable working in a team environment as well as having the ability to work on your own initiative.
* Manage time effectively and demonstrate problem-solving skills.
* Possess strong communication and inter-personal skills with a positive attitude to working relationships.