**Job Summary**
We are seeking a skilled and detail-oriented Administrative Assistant to support our team.
The successful candidate will be responsible for providing administrative support, ensuring good SHE compliance, and implementing process improvements.
Key Responsibilities:
* Follow up and reconciliation of all incoming documentation and information to support effective close out of all open / outstanding works.
* Ensure good SHE (Safety, Health & Environment) compliance.
* Provide administration and accounting services where required.
* Implement site service or process improvement initiatives.
* General administration work: filing, photocopying, scanning, binding, recording of timesheets, generation of client quotations and reports.
* Providing timely reports to Team that will ensure they are updated on all projects and contracts.
* Authorise, allocate, and record staff absences through our online system, TMS.
* Constantly identifying and creating ways to improve efficiency across all facilities related services.
* Raise requisitions and purchase orders.
Requirements:
* ECDL qualification.
* Excellent and proven Microsoft Suite Knowledge.
* 1 year's Administration experience.
* Ability to work well as part of a team.
* Ability to work on own initiative and to carry out tasks through to completion.
* Excellent interpersonal and communication skills.
* Understand safe working practices and health and safety legislation.
* Excellent attention to detail.
* Well-organised and capable of prioritising own work.
* Flexible, honest and reliable.
Working Pattern:
Part-time, Monday to Thursday from 9:00 to 13:00, 16 hours per week.