We applications for the role of legal assistant. The ideal candidate will be an experienced administrator/secretary with experience of working in a litigation practice. The candidate should have excellent typing skills and experience in managing documents, preparing briefs, and be proficient with Word and Excel. Familiarity with legal databases, file management, and case management systems is important. The successful candidate must be flexible in their approach to work, collaborative with colleagues, and maintain the highest standards of professionalism and discretion in dealing with confidential and sensitive subject matter.
Responsibilities
* Updating and maintaining file and case management system, including scanning incoming post.
* General copy and dictaphone typing.
* Building briefs for counsel and making arrangements for the delivery of briefs and other supplementary documentation, including hand-delivery if required.
* Preparing court books.
* Preparing books for tribunal hearings.
* Making arrangements for and filing affidavits, submissions and books of court/tribunal documents to meet court or tribunal-imposed deadlines, attending in person at court/tribunal offices as required.
* Making arrangements for the service of documents, including the requirement to swear affidavits of service.
* Making arrangements for the swearing of affidavits by other members of staff.
* Assisting executives at meetings, including attending court or tribunal hearings, taking attendance notes as required.
* Dealing with queries on regulatory history of solicitors.
* Drafting documents, such as publication notices.
* Engaging with executives in other sections/departments in relation to issues such as costs recovery, invoicing, financial estimates, insurance reporting.
* Answering telephone calls and responding to email queries from solicitors or other stakeholders.
* Drafting correspondence to solicitors and other stakeholders.
* Preparation of documentation to support the legal advisory function.
* Conducting legal research.
* Hosting and taking attendance notes at virtual/remote meetings/hearings.
* Other miscellaneous duties.
Knowledge and Skills
* Excellent administrative, organisational, communication, and interpersonal skills.
* Excellent I.T. skills in Word, Excel, PowerPoint, and Outlook.
* A good knowledge of the regulatory system for solicitors in Ireland.
* Previous experience working in the legal sector.
* A good eye for detail and ability to carry out accurate and precise work under pressure and time constraints.
* An ability to work on their own initiative, as part of a team, and be proactive in the role.
* Have a flexible and collaborative approach to their work and responsibilities.
* Experience working in a regulatory, legal, or other professional environment.
Salary [DOE]. Excellent working conditions and training and development opportunities.
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