Join a Market Leader
Hovione is an independent family owned international group of companies. From the beginning, we have set ourselves above and apart through our innovative technological and productive capabilities, reaching a top spot in the world market as an integrated Contract Development and Manufacturing Company dedicated to helping Pharmaceutical Customers bring new and off-patent drugs to market. Our people are the main asset for our continued success. Reaching over 1950 team members, from 36 different nationalities, that are located across Asia, Europe and North America (Portugal, US, Macao, Ireland, China, Hong Kong, Japan, India, and Switzerland), including 4 production sites. Working at Hovione means reaching for innovation and excellence in everything we do: for our clients, our partners and, above all, our patients. That is why we are In it for life.
You will be responsible to:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Cork site head, global functions, and assist with internal communications and events matters on-site. Reporting to the Chief of Staff, this role requires strong organizational skills, adaptability, and the ability to work effectively in a dynamic, fast-paced environment. The ideal candidate will collaborate closely with the site senior leadership, ensuring the smooth operation of site-specific and global activities while contributing to engagement initiatives and communication efforts. Key Responsibilities: Executive SupportProvide high-level administrative and operational support to the Cork site head and global function leaders.Manage complex calendars, meeting schedules, and travel arrangements.Prepare reports, presentations, and materials for senior leadership meetings.Ensure effective coordination and prioritization of tasks to meet critical deadlines.Communications & Events SupportAssist with internal communications and event coordination on-site, including planning, execution, and follow-up.Draft and edit communication materials, such as announcements, newsletters, and presentations.Coordination & OperationsFacilitate collaboration between Cork site teams and global functions.Organize and manage meetings, including agendas, minutes, and follow-up actions.Contribute to special projects and initiatives to drive operational excellence.Process OptimizationMaintain and organize key documentation and databases for easy access.Proactively identify areas for process improvement and contribute to enhancing operational efficiency.
We are looking to recruit a Candidate:
Bachelor’s degree or equivalent experienceProven experience as an Executive Assistant or in a similar administrative support position, preferably within a global or cross-functional environment.Excellent in written and verbal communication skills, with a strong attention to detail.Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively.Elevated level of discretion and confidentiality in handling sensitive information.Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with communication tools (e.g., Zoom, Microsoft Teams). Hovione is a proud Equal Opportunity Employer Inclusion and diversity are key to us. At Hovione, that means a work environment where differences are valued, and everyone is treated with fairness and respect. We want all our team members worldwide to feel supported, respected, and have the opportunity to achieve their full potential, regardless of their age, gender, religion, disability, sexual orientation or ethnicity. Notice to Agencies and Search Firms RepresentativesHovione does not accept unsolicited résumes from agencies or search firms for this job posting. Any resumes submitted to Hovione by a third-party agency or search firm without a valid written and signed search agreement will become the sole property of Hovione. No fees will be paid if a candidate is hired for this position as a result of an unsolicited referral. Thank you for your understanding.