Administration & Logistics Assistant Coordinator (Distribution)
Location: Blanchardstown
Hours: Monday - Friday, 8:30 AM - 5:00 PM (Fully Onsite)
Salary Range:
Benefits: Wellness program, Employee Assistance Program (EAP), Birthday bonus, Performance bonus, 22 days annual leave, 4% pension plan, Bike to Work scheme, Free onsite parking.
Key Responsibilities:
Sales Support:
* Process Sales Order Processing (SOP).
* Provide excellent customer support by fielding calls and responding to queries.
* Collaborate with the Sales Team to provide information related to order fulfillment and product costings.
* Foster and maintain strong relationships with customers.
Purchasing Tasks:
* Process Purchase Order Processing (POP).
* Track and confirm POPs.
* Act as the primary contact for suppliers as needed.
* Monitor stock orders and drop shipments to ensure timely delivery.
* Advise suppliers on non-conformance issues.
* Cultivate relationships with suppliers and approve invoices when necessary.
* Coordinate customs clearance with suppliers and clearing agents.
Logistics Coordination:
* Assign sales orders to daily truck routes and notify drivers of relevant preparations.
* Process orders for picking and liaise with the Operations Department on outbound delivery requirements.
* Manage deliveries and collections with third-party haulage partners for ex-stock and drop shipments.
Quality Assurance:
* Update quality folders and help collect quality documentation from suppliers.
* Assist in the product approval process and issue quality information to customers as needed.
Qualifications:
* Minimum of 2 years experience in a similar role.
* Proficient in Microsoft Word, Excel, Outlook, and PowerPoint (intermediate level).
* Strong organizational skills with the ability to meet deadlines.
* Excellent verbal and written communication skills to effectively interact with all levels of the organization.
* Strong time management skills and acute attention to detail.
* Proven track record in reporting.
Apply within or contact Doireann.
Skills:
Logistics, Coordination, Time Management, Reporting, Excel, Outlook
#J-18808-Ljbffr