Procurement Manager Job Description
The National Gallery of Ireland is seeking a highly skilled Procurement Manager to join its team on a permanent basis.
Key Responsibilities:
* Coordinate all procurement activities, ensuring adherence to corporate and Public Procurement Guidelines for Goods and Services.
* Provide expert guidance, advice, and direction on gallery-wide procurement, including the preparation and execution of procurement activities in line with Procurement Policy and current regulation/legislation.
* Review and approve draft RFTs prior to publication and selection reports.
* Be responsible for Procurement Governance and adherence to Public Procurement Guidelines, including the development of Procurement Policies and reporting on non-compliance.
* Provide prompt and accurate advice on procurement-related compliance matters and develop in-house manuals on using the E-tenders procurement website.
* Ensure procurement training is rolled out throughout the Gallery at all levels.
* Coordinate the maintenance of all relevant procurement records.
* Work on own initiative and as part of a team to pursue continuous improvements and best practice in procurement.
* Liaise with Office of Government Procurement (OGP) to ensure utilization of all large central procurements.
* Assist with the development of the annual procurement plan, ensuring regular review and reporting to the Executive Leadership Team and Board.
* Maintain the Contracts Register.
* Monitor purchase orders and supplier accounts for compliance with procurement guidelines and best practices.
* Assist with the development and implementation of value for money reviews.
* Liaise with external (Comptroller & Auditor General) and internal auditors on procurement matters.
Requirements:
* A minimum of three years' experience in a procurement role or related area.
* A thorough knowledge of Public Sector procurement guidelines and regulations is desirable but not essential.
* Experience in developing and implementing procurement policies and procedures.
* A good working knowledge of the eTenders.gov.ie platform.
* Detailed experience managing the full end-to-end tender process from specification to contract award.
* A third-level or equivalent qualification in a general business, financial, or Corporate field.
* Knowledge/Experience in the Public Sector.
* Strong project management and organization skills, and knowledge of business process management.
Benefits:
* Opportunities for upskilling and professional career development.
* Working with a dynamic, supportive, and experienced team.
* Access to world-class art collections, art library, and archives.
* Option to apply for blended working arrangements.
Conditions of Employment:
This role is subject to a satisfactory medical check and successful completion of a probationary period. Applicants must be fluent in English and eligible to work in Ireland.
Eligibility:
* A citizen of the European Economic Area (EEA).
* A citizen of the United Kingdom (UK).
* A citizen of Switzerland.
* A non-EEA citizen with Stamp 4 or Stamp 5 permission.