About the Role:
My client is a well-established and innovative construction company with a strong reputation for delivering high-quality projects across Ireland and the UK. With decades of experience, they specialize in fast-track and value-engineered construction solutions across various sectors.
They are seeking an experienced and highly organized Office Administrator & Receptionist on a 8-month contract to cover maternity leave. This role is essential in ensuring the smooth day-to-day operations of the office, providing professional front-of-house reception services, and supporting key administrative functions.
Key Responsibilities:
* Manage incoming calls, directing them appropriately and taking accurate messages.
* Welcome visitors in a professional and friendly manner.
* Coordinate meeting room bookings and provide refreshments as needed.
* Organize and schedule meetings.
* Accurately record and distribute meeting minutes.
* Manage and respond to emails.
* Oversee diary management for senior leadership, scheduling meetings and sending reminders.
* Assist with updating contracts and handling confidential documents.
* Provide support in organizing and attending company events.
* Maintain a well-organized and tidy office environment.
* Manage office supplies, including stationery and printer maintenance.
* Oversee kitchen supplies and coordinate with external cleaning services.
* Schedule and liaise with external service providers when needed.
* Offer general administrative support to the wider team.
* Maintain accurate records of company vehicles, including insurance and maintenance schedules.
* Monitor vehicle checks and arrange servicing appointments.
* Book cost-effective travel and accommodation arrangements for staff.
* Manage travel records, issue reminders, and handle cancellations as required.
* Liaise with the IT team to coordinate mobile device and SIM card requests.
* Maintain up-to-date records of IT equipment.
* Update and manage document storage on SharePoint.
* Assist in printing and distributing documents for team members.
Candidate Requirements:
* 1 to 2 years experience in office administration or receptionist roles.
* Strong communication and interpersonal skills.
* Excellent organizational and multitasking abilities.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
* High attention to detail and ability to handle confidential information.
* Experience in document management and project coordination is an advantage.
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