Hayward Hawk are delighted to be working in partnership with a professional service client to recruit an Executive Assistant on afull time permanent basis.
The role will be located in Belfastand will be hybridworking.
What you'll do Stay organised to meet deadlines, handle changes, and balance different priorities.
Plan and manage the calendars of Partners, Associate Directors, and Manager.
Book complex travel plans, accommodation, and meeting spaces.
Provide clear itineraries and make sure all details (visas, hotels, transport) are sorted.
Include global trips in business development (BD) reports.
Organise business lunches, dinners, and other events.
This includes keeping track of guest lists, dietary needs, venues, menus, and staying within budget.
Help monitor and respond to emails for the Partners, Associate Directors, and Manager when needed.
Create and format documents, emails, presentations, agendas, and reports using Word, Excel, and Power Point.
Prepare documents and reports that are accurate and meet company standards.
Collaborate with the Partners, Associate Director, and Practice Manager to help manage projects and tasks.
Follow internal processes and handle confidential information appropriately.
Help with creating pitches, updating CVs and client credentials, writing reports, and keeping client records up to date.
Keep up to date with what's going on in your team and the wider business.
Use this knowledge to prioritise tasks and raise issues when needed.
Get involved in team meetings, welcome new staff, and take part in training, projects, and other office activities.
What you'll need At least 5 years experience working as an Executive Assistant or similar role, supporting C-Suite /Partners.
Experience in a professional services company.
Have strong personal leadership skills and carry yourself with confidence.
Great project management skills Great attention to detail and able to support managers by thinking about the bigger picture.
Strong communication skills both written and spoken.
Good understanding of how a business works, with the ability to spot whats most important and make smart decisions when needed.
Very organised with great time management skills able to plan ahead, juggle tasks, and adapt when things change.
Confident working in a busy, fast-paced environment and staying calm under pressure.
Confident using Microsoft Office (Outlook, Power Point, Excel, Word).
Some basic experience with Visio is also helpful.
What you'll get Competitive salary Hybrid working - 2 days in office Excellent benefits package Hear more? Please apply to hear more or contact Emma Groves@Hayward Hawk.
If this role isn't perfect for you, please reach out for a confidential conversation to explore other upcoming options.