Clerical Officer/Receptionist
Our client, a public sector body, wishes to hire an experienced Receptionist who is immediately available for a full time, 35 hours per week, position on a temporary month to month contract based in Galway City.
RESPONSIBILITIES
1. Ability to work in a fast paced environment
2. Checking, verifying, and recording invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning, and Printer Invoices
3. Processing orders in respect of Janitorial items and Oil requests
4. General administration duties, e.g. filing, typing, data input, photocopying, scanning, etc.
5. Minute taking as required
6. Dealing with queries by phone, email, and post
7. Transferring messages
8. Contacting relevant stakeholders to follow up on queries, particularly in relation to invoices and services not provided as per contracts
9. Attending and arranging tender viewings with prospective Cleaning Companies with the Assistant Staff Officer and attending committee meetings
10. Any other duties as assigned by the Staff Officer/Senior Executive Officer
11. Scheduling clinics
12. Processing claim forms
13. Processing and issuing Primary Medical Certs to people with disabilities
14. Sending out clinic appointment letters
15. Keeping the client database up-to-date
REQUIREMENTS
1. Proficient with Microsoft Office: Word, PowerPoint, and Excel
2. Previous experience within HSE
3. Strong typing skills are essential
4. Dictaphone typing is desired but not essential
5. Excellent communication, organisational, and presentational skills
6. Attention to detail, prioritisation, and deadline orientation
For more information, please emailCaoimhe.odriscoll@cpl.ie
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