Job Description Job Title: Executive Assistant - FundraisingReports to: Director of Fundraising OperationsLiaises with: Fundraising, Communications, Active Citizenship, Advocacy, CEO Office, International Programming, Fundraising and Advocacy teams outside of Ireland, and External Suppliers.
Job location: Dublin2.
We are currently working a hybrid model (50% remote working) and offer flexi time.Pay Band: GB4 €34,432 - €39,351Contract: 1 Year Fixed Term Contract – maternity cover 14th February 2025-14th February 2026.
Our vision, our mission and our work are all defined by one goal – ending extreme poverty, whatever it takes.
We believe that no-one should have to live in fear that they won't have a home to sleep in or enough food to feed their children.
For over 50 years we have been working with the world's poorest people towards this goal.Today we are a team of over 4,400 highly skilled and dedicated professionals from 50 countries who share an exceptional depth and diversity of experience.
We want committed, values driven staff to join our HQ team and are currently looking for an Executive Assistant, Development and Fundraising to be part of our Development and Fundraising directorate.Concern offers in-house management and leadership courses and tailored organisation-wide learning opportunities both in-person and online.
We are committed to providing our staff with the skills needed to excel in their jobs.
All employees are required to undertake training in equality, diversity and inclusion; the Code of Conduct; and safeguarding, along with any other training required for the role.Our culture is values driven and friendly.
A global engagement survey conducted in 2022, responded to by 3,577 of our staff, showed that 89% of our staff would happily recommend Concern as a great place to work and 94% are proud to tell people that they work for Concern.
Job Purpose: You will act as a central administrative support to the Development and Fundraising (D&F) Leadership team and play a key role in co-ordinating meetings and D&F activities, creating internal communications, co-ordinating reports, carrying out research and supporting the activities of the team.
You will manage the central administrative support to the Development & Fundraising Leadership team (DFLT) providing logistical, operational, planning, monitoring and evaluation and internal communications support.
If you enjoy working with multiple teams, thrive on time pressure deadlines and is proactive, then this is the right fit for you.
Your Key Responsibilities: Support to D&F Leadership Team Act as a central point of contact for the DFLT, co-ordinating meetings, workshops and staff briefings, producing agendas and high-quality minutes, managing logistics, maintaining action logs and preparing and circulating relevant papers.Provide support to the CRM Steering CommitteeCo-ordinate monitoring and evaluation activities to support the delivery of annual D&F plans.Co-ordinate and maintain Directorate Calendar, monitoring key dates and reminding DFLT of key moments, deadlines and important tasks.Manage annual leave and training calendars for the Directorate.Manage the delivery of key Directorate projects – including overseeing the D&F Induction process for new staff members, keeping all D&F induction packs up to dateProvide timely administrative support to the Integrated Campaigns Manager to support Emergency fundraising appeals, which may include out of hours support on occasionOn an ad hoc basis, support DFLT members in organising events, consultants, away days and projects.
Support to the D&F Director Manage the D&F Director's diary and liaise with colleagues across the organisation as well as supporters, donors and partners.Support the D&F in the development of annual plans for the Directorate and co-ordinate monitoring and evaluation activities, collating information for KPI and monthly reports.Organise travel arrangements and expense claims where required.Carry out research on an ad hoc basis to support the development of new fundraising initiatives and projects.
Internal Communications Take a lead on internal communications across the Directorate, creating content for internal updates and briefings and managing content on the D&F Intranet pagesCo-ordinate any Staff social activities and communicationsCompile information for reports and create PowerPoint presentations to support the Director of D&F and other members of the DFLT.
Administration Manage the information resources for D&F, creating a system that facilitates easy access and sharing of information across the DFLT and the wider Directorate.Co-ordinate administrative support to the DFLT and the wider Directorate, where required.Maintain administrative systems including online and collaborative systems, department schedules, purchase orders, expense claims and credit card reconciliations, meeting room bookings, travel calendars and staff annual leave calendars.Act as a point of contact for directorate information for other departments.Ensure that office supplies are purchased and stocked in accordance with organisational purchasing guidelines and thresholds.Support directorate projects and other projects or tasks as may be assigned, including support to the donor care team with donation processing or phone calls from time to time.Provide reception cover in the Dublin office as rostered.Arrange and manage staff and volunteer travel, visas and accommodation.Ensure that all activity is carried out in full compliance with Concern's financial and administrative policies and proceduresUndertake other duties and tasks as may be agreed from time to time.Upholding and promoting Concern's values, including our workplace equality, diversity and inclusion values.
Skills you will bring to the team: Essential: Experience of providing pro-active administrative support to a busy office environment, including the ability to collaborate effectively with colleagues across the organisation, as well as with partners, donors and supporters.Undergraduate degree.3 years in an administration, PA or fundraising role.Excellent organisation, administrative and time management skills with the ability to prioritise and plan a busy workloadExcellent interpersonal skills and the ability to communicate with a wide range of people and build strong internal and external working relationshipsExcellent written English and the ability to produce accurate work to a high standard and pay attention to detailStrong numeracy levels and good attention to detail in financial administrationAbility to work effectively in a team as well as ability to work on own initiativeAbility to maintain confidentiality at all timesHigh level of proficiency in Word, Excel, PowerPoint and Outlook, as well as remote working systems such as SharePoint and MS Teams.An appreciation of Concern's work and the values and culture of the Development & Fundraising Directorate.
Desirable: Experience in a telemarketing environmentKnowledge of GDPR regulationsKnowledge of and interest in development issues and a commitment to Concern's work with people in the developing world.