The Company With 50+ years of experience and expertise, Apleona is part of a global business providing integrated facility management services across Ireland.
We offer flexibility, career progression and a competitive start rate.
We are currently recruiting Part-time and Full-time Service Centre Administrators to join our team in Dublin 14 Working pattern: Monday to Friday Main Duties and Responsibilities The role is heavily interactive and involves daily communication with internal staff, external clients and business partners Reception - answering phones, directing calls as appropriate and taking messages General administration work: filing, photocopying, scanning, binding, recording of timesheets, Booking taxis, couriers, restaurants, travel and accommodation Meeting room set up, i.e.
tea, coffee etc.
Ensure all collated appropriate information from incoming calls, emails, mail and verbal communication is correctly and completely entered into the Computer Aided Facility Management System (CAFM) or appropriate system as required Follow up and reconciliation of all incoming documentation and information to support Running reports on CAFM to monitor work order status- billing all work approved work orders in a timely manner Periodic review of WIP files received by accounts and prompt action taken on closing and billing all open work orders Coordination and scheduling of the maintenance tasks for the mobile team and specialist contractors for planned and reactive works Ad-Hoc duties as required by your line manager Qualifications and Experience Experience working in a fast paced Service Desk role environment is desirable Knowledge of Facilities administration would be a distinct advantage Excellent pc skills and proficiency in Word and Excel is essential Awareness of good health and safety practice We are looking forward to hear from anyone with skills in these areas Please fill-up the application and upload your CV to apply