The details for the selected vacancy are shown below.
Overall Purpose of the JobThe Assistant Community Centre Attendant will be required to carry out the following duties (but not limited to):
Security of premisesEnsure that the premises are secured.Monitor CCTV system.Liaise with School Caretaker.Maintain contact with security/monitoring company.Ensure that all user groups sign in on arrival and sign out on departure.Supervision/Patrolling of premisesEnsure premises are monitored efficiently.Carry out regular patrols of the facility.Liaise with other staff members in the efficient management of the facility.Reception dutiesAnswer the telephone and maintain and ensure that all messages are dealt with efficiently.Be polite and friendly to all callers while on the telephone.Be polite and friendly to all customers in the facility.Be aware of the different needs of individuals, especially those who are first-time users and those with special needs.Keep a phonebook log of all necessary outgoing calls and update it regularly.Record all incoming calls in the telephone message book and take clear exact details.
The message must be transferred to the individual in question, and a duplicate copy kept at reception.Deliver information to the public from the reception area, either from a query directly from a member of the public or from a telephone enquiry.Keep leaflets/flyers/timetables plentiful and up to date at reception at all times.Type and format documents (e.g., timetables).Maintenance DutiesCarry out all maintenance duties necessary on the premises.Carry out regular checks on all BMS equipment.Ensure all systems are maintained regularly.Notify the Manager of any issues relating to maintenance requirements.Grounds MaintenanceLiaise with the school Caretaker as necessary in developing a grounds maintenance program.Ensure the grounds are cleaned daily.Ensure all weeds and debris are removed.Ensure car parks are kept clear of rubbish.Administration dutiesPrepare invoices for all user groups and send out at the end of each month.Maintain accurate records of all user groups and pricing structures.Carry out any additional administration duties that may be required from time to time.CommunicationsDeal with people in a courteous and diplomatic manner.Have regular contact with Shared Facility Executive.Communicate, listen, and relay information accurately.Documentation on the projectEnsure that all records are kept locked in the filing cabinet provided.Ensure all accidents/grievances are recorded in the Report Book.Reports must include names, addresses, and phone numbers.Document time and date of incident, how it happened, and witnesses.Report to Garda and line manager.Ensure that all maintenance manuals are kept in a secure place in the office.Evacuation & Emergency ProceduresBe fully familiar with the health and safety policies and procedures and ensure that the appropriate procedures are applied in the event of an emergency.Participate in all fire evacuation drills.Ensure the appropriate emergency services are contacted and liaise with them on arrival.Ensure that calm is maintained at all times.Assigned duties/trainingAttend all training courses that are necessary in the line of duty.Carry out any additional duties that may be assigned from time to time.Ref.
14365
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