Contract: Permanent
Location: Cork City Centre
Hours: 40 hours per week, Monday - Friday
Role and Responsibilities
The candidate will demonstrate an understanding of service standards and key deliverables in line with contractual obligations and operate in a pro-active manner to anticipate customer needs and demonstrate a 'can-do' attitude.
The main function of this role is to provide a wide range of facilities and building management functions as required on an ongoing basis and report regularly to the management team.
Key Responsibilities & Tasks
1. Building Operations Management:
* Oversee the day-to-day operations of the corporate office spaces, ensuring they operate efficiently and effectively.
* Coordinate and supervise maintenance and repair activities, including HVAC systems, electrical systems, plumbing, and other building infrastructure including security, cleaning & landscaping.
* Oversee all aspects of the PPM maintenance and upkeep of the property including cleaning, security, general maintenance, mechanical and electrical, life safety systems and other statutory requirements.
* Implement and maintain safety protocols, including emergency procedures, fire safety, and security measures.
* Manage access control systems, ensuring the security and safety of staff and visitors.
* Monitor building systems (BMS), conduct regular inspections, and address any maintenance or operational issues promptly.
* Manage all outsourced contractors for the provision of services inclusive of permits, RAMS etc.
* Source, evaluate, and manage relationships with third-party vendors and contractors for maintenance, repairs, and services.
1. Budgeting and Financial Management:
* Support the development of the annual building budget, including operating expenses, maintenance costs, and capital improvements.
* Monitor and analyse financial performance, identifying opportunities for cost savings and efficiency improvements.
2. Engagement:
* Foster positive relationships with various site teams and act as the primary point of contact for their needs, inquiries, and concerns.
* Regularly communicate and engage with site teams to understand their requirements and ensure their satisfaction.
* Proactively address concerns and resolve issues in a timely manner, providing exceptional customer service.
* Provide updates and reports on building operations, policies, and improvements.
Minimum Requirements:
* At least 3 years corporate building management experience.
* Proficient in using facilities management software, CAFM systems and Microsoft Office Suite.
* Proven experience in Facilities / Building management or a similar role.
* Strong knowledge of building systems, codes, and regulations.
* Analysis of budgetary information to assist in annual budgetary process and cost management.
* Excellent verbal & written communication and must be excel literate.
* Previous trade or electrical experience beneficial.
* Have a relevant qualification aligned to Facilities Management, and a demonstrable record of continuous personal development within the industry.
* Have strong self-management, organisational and administration skills.
Company Benefits:
* Full statutory annual leave entitlement.
* Paid monthly.
* Full training is provided.
* Continuous training and development.
* Further opportunities to study.
* Funded Private Healthcare Scheme.
Horizon Property Support Ltd is an Equal Opportunities employer.
Please note this advert may close early if the appropriate number of applications has been reached.
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