BROTHERS OF CHARITY SERVICES IRELAND - SOUTH EAST REGION
Qualifications and Particulars of Employment
Permanent Full Time Medical Secretary – GRADE IV
1. Tenure of Employment: The post is a permanent full time post (70 hours per fortnight). Compulsory Retirement age is 70-years.
2. Qualifications and Experience: The appointee should have:
1. A medical secretary qualification or equivalent.
2. Excellent typing skills, data entry and demonstrate proficiencies in Microsoft Office – Microsoft Word, Excel and PowerPoint.
3. Effective communication, inter-personal, and team working skills.
4. Excellent organisational and co-ordination skills.
5. Ability to maintain a high level of confidentiality.
6. Commitment to teamwork.
7. Confident, interested and enthusiastic and possess a friendly and positive approach to people supported by the services and staff.
8. Ability to be flexible and work on your own initiative.
9. Possession of a “B” class clean Irish Driving Licence is essential.
Remuneration:
Salary Scale (Clerical Grade IV):
€33,422, €35,512, €36,351, €38,471, €40,413, €42,112, €43,756, €45,975, €47,587, €49,210, €50,714, €52,253
All new entrants to the Public Service will start at the first point of this scale.
Health:
The successful candidate must be free from any condition, which would render him/her unsuitable to hold the appointment, and must be in a state of health as would indicate a reasonable prospect of ability to render regular and efficient service. To satisfy this qualification, the successful candidate will be required to undergo a medical examination by the Occupational Health Nurse/Physician.
Duties:
The general duties of the appointment are as described in the attached Job Description. The person appointed will be required to provide their own transport during the duration of employment and will be paid travel expenses at the appropriate rates in respect of travel necessarily performed in the discharge of his/her duties.
Note re Canvassing:
Any attempt by candidates themselves or by any person(s) acting at their instigation directly or indirectly, by means of written communication or otherwise to canvass or otherwise influence in the candidate’s favour any member of the staff of Brothers of Charity Services South East or person nominated to interview or examine applicants, will automatically disqualify the candidates for the position they are seeking.
*A panel may be formed for Permanent and Temporary, Full and Part Time vacancies for the Waterford Services for a period of 6 months.
Closing Date for receipt of completed Applications Forms/CV’s on-line is Friday 27th September 2024.
Shortlisting of candidates is on the basis of the information contained in their application form & CV.
The Brothers of Charity Services Ireland is an equal opportunities employer.
JOB DESCRIPTION
Title: Permanent Full Time Medical Secretary (Grade IV)
Reports to: Office Manager, Waterford Services, or such other authorised person as the Employing Authority may designate.
Accountable to: Regional Services Manager, Waterford Services or such other authorised person as the Employing Authority may designate.
The Congregation of the Brothers of Charity is a religious voluntary organisation, founded in 1807 by Canon Peter Triest, to provide a Christian response to a variety of needs in society.
ETHOS:
The core values of our services have always been the dignity and humanity of each person.
DUTIES:
The post holder will work as a member of the team in Lisduggan Lodge with the primary responsibility of providing administrative support to the Consultant Psychiatrists and ensuring the efficient running of the medical department. The person appointed should have the ability to contribute proactively as a member of a team and contribute positively to the ongoing development of effective teamwork.
Subject to the agreed policies and procedures of the Brothers of Charity Services Ireland South East Region the person appointed shall be responsible for the following:
Advocacy and Rights:
1. Uphold and respect the human, legal and constitutional rights of each service user, recognising their individuality and equality, and empowering them to grow, thereby achieving the highest possible level of personal autonomy.
Administrative Duties:
1. Provide administration support to the two Consultant Psychiatrists, including duties such as scheduling Patient appointments, responding to queries, typing and transcribing medical reports, and liaising with families, staff, and management.
2. Manage relevant case files and ensure they are up to date for the psychiatrist's review.
3. Organise and schedule the Consultant Psychiatrists' diaries for BOCSE Clinics and external HSE Clinics.
4. Handle all correspondence and ensure timely communication.
5. Coordinate Multi-Disciplinary Team Meetings.
Communication:
2. Develop and maintain respectful communications with service users and their families, staff members, and external agencies.
Training and Development:
3. Identify personal training and development needs and communicate them with your line manager.
Health & Safety:
4. Comply with health and safety obligations and report any irregularities.
Flexibility:
Employees are expected to have a high level of flexibility and a willingness to develop new approaches to their work.
Confidentiality:
The appointee may have access to confidential information and must ensure it is handled appropriately.
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