Education and research company looking to hire a Workplace Experience Administrator.
6-month contract
Salary = 32,000-36,500
Hybrid - office in Dublin City Centre
Administrative Support
1. Administration of the PO, invoice, credit card payments process for workplace experience activity
2. Managing travel requests and bookings for colleagues
3. Managing taxis process and courier bookings for colleagues
4. Acting as primary point-of-contact on workplace experience mailbox
5. Maintain & update company documentation as required
Facilities Support
6. Support activities around clearing-out our current office incl. scanning, shredding, organising documentation etc.
7. Administration support for facilities contracts for both our current office and our new office
8. Support for on-site set up of our new office
9. Support for developing new office procedures and documentation for our new office
Meetings & Events
10. Support coordination of staff events incl. facilities preparation, catering requirements, logistics
11. Support for events on our internal communications plan
12. Liaising with external suppliers in relation to internal / external meeting arrangements
13. Acting as point-of-contact for all external parties to meetings & events
Wellbeing & Internal Communications
14. Coordination of wellbeing events and tasks per our wellbeing calendar
15. Support with wellbeing updates and newsletters
16. Support with rolling out wellbeing initiatives
The ideal candidate will have:
17. Strong administration experience in a similar role
18. Proficiency using MS Office including Excel, Word, Outlook, Powerpoint
19. Excellent verbal and written communications skills
20. Proven organisational skills and approach while demonstrating strong attention to detail
21. Experience at being flexible with adapting to new deadlines
22. Self-motivation and the willingness to take on responsibility for your own area of work
23. An organised approach to work and an ability to prioritise effectively in a busy and changing environment
Nice-to-have's:
24. Experience of facilities management
25. Demonstrate ability to work on own initiative
Guidant IRC is acting as an Employment Agency in relation to this vacancy.