Job Description
Permanent | Hybrid | Public Sector
Our client in the Public Sector is seeking a highly skilled HR Executive Assistant to join their Organisational Development team.
Key Responsibilities:
1. Onboarding
* Manages the day one experience for new joiners and ensures best practice handover to the relevant manager.
* Manages the quarterly strategic induction process to maximise positive employee experience across day one in our Dublin HQ and the two-day regional familiarisation.
2. Learning & Development
* Supports Learning Academy delivery through effective scheduling, promotion, coordination, monitoring, evaluation and effective reporting of training initiatives by maintaining relevant data on the management information system (MIS).
* Supports OD Executive in all aspects of the Tuition Aid process from capturing data from the performance and development system, communicating outcomes and administration around financing and completions.
3. Performance & Effectiveness
* Manages the probation review process for all new joiners, ensuring manager and employee completion.
* Supports the annual Performance and Development process through provision of systems support, communication, monitoring and production of reports for the performance and development review boards.
* Supports the OD executive and external suppliers in the delivery of IDA Mentoring and coaching programmes.
4. Communications
* Manages the learning email box and communicates effectively with internal stakeholders and suppliers.
* Liaises with all specialists within HR&OD team to bring together relevant and engaging content for the monthly HR&OD newsletter to all staff.
* Prepares the monthly HR&OD report for circulation to the Management Committee.
5. Employee Engagement
* Assists OD Executive and relevant supplier in preparing for and executing the Employee Survey.
* Supports OD Executive in coordination of post survey interventions.
6. Early Careers
* Supports the company Graduate programme Lead in the coordination of graduate programme rotations and events.
* Plays active role in the graduate recruitment process to include supporting delivery of multiple assessment centres.
7. HR Systems
* Active role in implementation and roll out of LMS (Learning Management System) and TMS (Talent Management System)
* Maintains and validates data on the LMS and TMS.
8. HR Operations
* Supports recruitment competitions at level B as required.
* Provides cover support for HR Operations level B as required.
Key Competencies Required:
* Communications & Personal Effectiveness
* Client Focused Relationship Building
* Negotiation & influencing
* Project Management
* Networking
Additional Requirements:
* Ability to work well under pressure, flexibly as a member of a team and independently on own initiative in terms of time worked and tasks undertaken.
* A relevant Level 8 third level business/sector related degree recognised on the National Qualification Framework is essential.
* Experience in the area of HR is preferable but not essential.
* Excellent IT skills in areas of PowerPoint, Word and Excel.
* Absolute confidentiality and discretion will be expected.
* This role will require limited domestic travel and flexible working hours.