Company Overview
A leading global Civil Engineering Consultant is seeking a talented Document Controller to manage project documentation and support information management across the project team.
Role Overview
As a Document Controller, you will be responsible for ensuring the seamless management of project-related documents and maintaining the Information Management System for the construction project.
Key Responsibilities:
* Document Management: Set up, scan, store, and organize physical and digital documents, ensuring easy access and version control.
* Template Creation: Develop and maintain standardized templates for consistent documentation.
* Documentation Requests: Manage requests for documentation from internal teams and external stakeholders.
* Version Control: Ensure the latest versions of documents are easily accessible and properly archived.
* Records Accuracy: Maintain and update documentation to ensure accuracy and completeness.
* Compliance: Ensure all documents adhere to relevant standards and regulatory requirements.
* Security: Distribute project information securely while maintaining confidentiality for sensitive documents.
* Reporting: Prepare regular and ad-hoc reports related to project documentation.
* Team Training: Provide training to team members on document management processes and systems.
Qualifications & Skills Required:
* Proven Experience: Previous work experience as a Document Controller or in a similar role, ideally within the construction industry.
* Construction Experience: Experience in managing documents on construction projects, particularly in roads or highways projects, is highly desirable.
* Security Clearance: Ability to obtain necessary security clearances required for the role.
* Technical Skills:
o Proficient in SharePoint, MS Office, and MS Excel.
o Experience with other document management software and Common Data Environments (CDE).
* Attention to Detail: Strong focus on accuracy, data organization, and version control.
* Communication Skills: Excellent communication and interpersonal skills, with the ability to liaise effectively with various teams and external parties.
* Time Management: Strong ability to prioritize tasks and meet deadlines.
* Analytical Skills: Capable of solving document-related issues with an analytical and detail-oriented approach.
* Collaboration: Ability to work collaboratively within a team and interact with project stakeholders.