Administrative Assistant
The Educational Institution is seeking an Administrative Assistant to provide support for the Director of Operations on a 35 hour per week contract until May 19, 2025.
Key Responsibilities
* Provide administrative support for the Director of Operations in setting up the Technology Services Directorate.
* Work with the Director to implement efficient administration processes for the TSD.
* Attend meetings and capture minutes and actions.
Essential Skills
* Outlook experience.
* Distribution/email list management.
* Agresso experience (raising purchase orders, GRN, etc.).
* Social media experience.
* Event administration experience (booking rooms, booking caterers, etc.).
* Experience with spreadsheet software (Excel or similar).
* Digital document management and organization experience.
* Minute taking experience.
* Ability to work independently and engage with various stakeholders.
* Time and task management skills.
* OneDrive and SharePoint experience.
Desired Skills
* Website administration experience (Terminal Four, Shorthand, etc.).
This is a unique opportunity to be part of the set-up phase of the IHDI, a new unit in the University, and contribute to the development of the Research Institutes Technology Services Directorate (TSD).